Medical Secretary: Scheduling & Admin Lead (12-Month)

Montu Uk; Winnersh; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

25 days annual leave

Pension matching up to 5%

Job summary

United States Digital Space LLC is seeking a Medical Secretary in Winnersh, UK, to join on a 12-month fixed-term maternity cover contract. The role is full-time, 40 hours per week, providing essential administrative and operational support to the clinical team.

Responsibilities include rota management, managing documentation, meeting coordination and onboarding support, while maintaining confidentiality and strong organisational standards in a fast-paced healthcare setting.

Qualifications

• Excellent organisational skills with the ability to prioritise a varied workload.
• Strong communication skills, both written and verbal.
• Good IT skills and confidence using Microsoft Office and scheduling systems.

Responsibilities

• Prepare, maintain and update clinician rotas to ensure clinical coverage.
• Resolve rota conflicts and communicate schedule changes quickly.
• Provide day-to-day administrative support to clinicians and the medical team.
• Maintain accurate clinical records and ensure documentation is up to date.
• Organise meetings, take minutes and follow up on actions.
• Coordinate inductions and support onboarding and training activities.
• Ensure clinicians have equipment, systems and support to work effectively.
• Act as first point of contact for clinician queries on scheduling and admin.
• Draft professional correspondence and support day-to-day communications.
• Handle sensitive information with confidentiality and professionalism.
• Support operational projects and deadlines.
• Identify opportunities to improve processes for daily operations.

Skills

Organisational skills

Communication skills

IT literacy

Tools

Microsoft Office

Scheduling systems

Job description

United States Digital Space LLC is seeking a Medical Secretary in Winnersh, UK, to join on a 12-month fixed-term maternity cover contract. The role is full-time, 40 hours per week, providing essential administrative and operational support to the clinical team.

Responsibilities include rota management, managing documentation, meeting coordination and onboarding support, while maintaining confidentiality and strong organisational standards in a fast-paced healthcare setting.