Medical Secretary - 12 Month Fixed Term

Montu Uk; Winnersh; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

25 days annual leave

Pension matching up to 5%

Job summary

United States Digital Space LLC is seeking a Medical Secretary in Winnersh, UK, to join on a 12-month fixed-term maternity cover contract. The role is full-time, 40 hours per week, providing essential administrative and operational support to the clinical team.

Responsibilities include rota management, managing documentation, meeting coordination and onboarding support, while maintaining confidentiality and strong organisational standards in a fast-paced healthcare setting.

Qualifications

• Excellent organisational skills with the ability to prioritise a varied workload.
• Strong communication skills, both written and verbal.
• Good IT skills and confidence using Microsoft Office and scheduling systems.

Responsibilities

• Prepare, maintain and update clinician rotas to ensure clinical coverage.
• Resolve rota conflicts and communicate schedule changes quickly.
• Provide day-to-day administrative support to clinicians and the medical team.
• Maintain accurate clinical records and ensure documentation is up to date.
• Organise meetings, take minutes and follow up on actions.
• Coordinate inductions and support onboarding and training activities.
• Ensure clinicians have equipment, systems and support to work effectively.
• Act as first point of contact for clinician queries on scheduling and admin.
• Draft professional correspondence and support day-to-day communications.
• Handle sensitive information with confidentiality and professionalism.
• Support operational projects and deadlines.
• Identify opportunities to improve processes for daily operations.

Skills

Organisational skills

Communication skills

IT literacy

Tools

Microsoft Office

Scheduling systems

Job description

What is the job?

Great patient care doesn't just happen in the consultation room, it starts with a well-organised, supported and connected team behind the scenes.

We are looking for a Medical Secretary to join the company on a 12-month fixed-term maternity cover contract. In this fast-paced role, you'll be the organisational backbone of our clinical team, helping to keep everything running smoothly so our clinicians can focus on what they do best — delivering exceptional care to patients.

From coordinating clinician schedules and managing clinical administration to supporting meetings and keeping important documentation up to date, you'll play a key role in making sure our day-to-day operations run seamlessly. You'll be juggling priorities, solving problems and keeping things moving, no two days are the same.

If you're highly organised, naturally proactive, enjoy supporting others and get satisfaction from making sure everything is exactly where it needs to be, you'll fit right in.

This is a full-time, fixed-term maternity cover contract for 12 months, working 40 hours per week.

What will you be doing?

As our Medical Secretary, you will be at the heart of keeping the clinical team organised and supported by:

• Preparing, maintaining and updating clinician rotas to ensure excellent clinical coverage.
• Resolving rota conflicts and communicating schedule changes quickly and effectively.
• Providing day-to-day administrative support to clinicians and the wider medical team.
• Maintaining accurate clinical records and ensuring documentation is always up to date.
• Organising meetings, taking minutes and following up on agreed actions.
• Coordinating consultant inductions and supporting onboarding and training activities.
• Working closely with other departments to ensure clinicians have the equipment, systems and support they need to do their jobs effectively.
• Acting as the first point of contact for clinician queries relating to scheduling and administration.
• Drafting professional correspondence and supporting day-to-day communications.
• Managing sensitive information with the highest level of confidentiality and professionalism.
• Supporting operational projects and helping the team stay on track with key deadlines.
• Identifying opportunities to improve processes and make the clinical team's day-to-day operations even more efficient.

What do you need?

We're looking for someone who loves being organised, takes pride in supporting others and thrives when there's plenty to keep them busy. You'll be comfortable managing multiple priorities, confident communicating with different people and able to stay calm and solution-focused in a fast-paced healthcare environment.

You’ll ideally have:

• Previous experience in a Medical Secretary, healthcare administration or similar administrative role.
• Excellent organisational skills with the ability to prioritise a varied and fast-moving workload.
• Strong communication skills, both written and verbal.
• Good IT skills and confidence using Microsoft Office and healthcare or scheduling systems.
• High attention to detail and the ability to maintain accurate records.
• A proactive, solutions-focused approach and the confidence to work independently.
• The ability to handle confidential information with professionalism and discretion.
• A genuine desire to support a clinical team and contribute to a positive patient experience.

What we offer:

• Generous Leave: 25 days holiday (rising to 27 after year one and 30 after year three) + usual bank holidays
• Pension Matching: Up to 5% employer matching contributions

About Us

the company is a leading digital health company specialising in cannabis-based medicines (CBPM), dedicated to improving patient access to safe and effective treatments. Our mission is to transform lives by combining innovative technology with high-quality clinical care, ensuring patients receive the support they need at every step of their journey.

As a fast-growing organisation, we are building something exciting in healthcare. We offer a collaborative and supportive environment where talented people can develop their careers, take ownership and make a genuine difference.

At the company, you are not simply supporting a clinical team, you are helping make better healthcare more accessible to patients. Your work has a direct impact on the smooth running of our services and the experience patients receive at every stage of their journey.

Compensation: £35K