Medical Secretary (Community)

NHS Scotland; Wishaw; On-site; GBP 21,000 - 28,000; Full time

Job summary

NHS Lanarkshire is seeking a dedicated secretary/administrator to provide comprehensive secretarial and administrative support to a Multi Disciplinary/Agency Team. The role includes shorthand, audio typing, ICT use, and coordinating the clinical referral system.

The position is dayshift and fixed for 12 months. Applicants should have RSA3/SQV3/NC in Secretarial Studies or equivalent, with secretarial experience and strong IT skills, particularly Microsoft Office.

Qualifications

• RSA3/SQV3/NC in Secretarial Studies or equivalent.
• Secretarial experience in an equivalent position.
• Proficient IT skills including Microsoft Office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.

Responsibilities

• To provide a comprehensive secretarial and administrative support to the department including shorthand, audio typing, photocopying, word processing, and management information systems.
• To collect and collate patient/performance monitoring/staff governance activity and produce all statistical information.
• To prepare and type all work associated with court reports and other legal processes.
• To collect, prioritise and distribute incoming and outgoing correspondence for staff and initiate action for timely responses.

Skills

Secretarial experience

MS Office proficiency

Organisational skills

Communication skills

Education

RSA3/SQV3/NC in Secretarial Studies or equivalent

Tools

Microsoft Office

Job description

About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

The post holder is required to provide a full secretarial and administrative service to a Multi Disciplinary/Agency Team including the management of information systems and the co-ordination of the clinical referral system.

The working pattern for this role is covering days.

Please note this is a fixed term post for 12 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

In this key role, you will:

• To provide a comprehensive secretarial and administrative support to the department including the use of shorthand, audio typing, photocopying, word processing, the use of management information systems and email to facilitate the smooth and effective running of the department
• To collect and collate all patient / performance monitoring/ staff governance activity and produce all statistical information associated with this.
• To prepare and type all work associated with court reports and other legal processes.
• To collect, prioritise and distribute incoming and outgoing correspondence on behalf of the staff in the department and to initiate action where required to ensure relevant and timely responses.

What You’ll Bring:

• RSA3/SQV3/NC in Secretarial Studies or equivalent
• Secretarial experience in an equivalent position.
• Proficient IT Skills which include a full working knowledge of Microsoft office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.

What we Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:

• Annual Leave - 35 days including public holidays
• Generous NHS pension scheme
• Annual incremental salary progression
• Paid sick leave increasing with length of service
• NHS discounts and more.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children's settings.