Medical Secretary

Transformationunitgm; Sheffield; On-site; GBP 26,000 - 30,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Trust is seeking a motivated Medical Secretary to support its Plastic and Breast Surgery Services. The role involves managing schedules and patient communication while ensuring high standards of service. The Trust offers excellent support to its staff, including career development and flexible working options, making it an ideal place for your professional growth.

Benefits

Flexible working

Career development opportunities

Health and wellbeing packages

Pension schemes

Salary sacrifice schemes

Qualifications

• Educated to GCSE level including English and Mathematics at grades C/4 or above.
• Significant relevant medical secretarial experience.
• Good knowledge of office practice and procedures.

Responsibilities

• Provide secretarial support to Plastic and Breast Surgeons.
• Manage waiting lists and theatre schedules.
• Ensure seamless communication with patients and healthcare team.

Skills

Organisational skills

Communication skills

Attention to detail

Education

GCSE including English and Mathematics

RSA/OCR Stage III (or equivalent)

ECDL

NVQ Level 3

Tools

Microsoft Word

Job description

Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Royal Hallamshire Hospital Town Sheffield Salary £26,530 - £29,114 pa/pro rata for part time staff Salary period Yearly Closing 22/06/2025 23:59 Interview date 04/07/2025

Medical Secretary

NHS AfC: Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

Join Our Team as a Key Player in Plastic and Breast Surgery Services!

We’re looking for an organised and resourceful individual to provide exceptional secretarial support to our Plastic and Breast Surgeons while managing elective waiting lists and theatre schedules. In this vital role, you’ll leverage your initiative, skills, and experience to prioritise and plan your workload.

With a focus on achieving agreed targets and maintaining the highest standards, your work will have a direct and meaningful impact on the care we provide to patients and the success of the Trust. If you’re ready to take ownership of a role where your expertise will truly shine, we’d love to hear from you!

Main duties of the job

Are you a skilled organiser ready to make a difference in patient care?

We’re seeking a proactive and experienced individual to be part of our secretarial team. With your initiative, expertise, and forward-thinking approach, you’ll maintain the highest standards of service, delivering positive outcomes for both patients and the Trust.

As the key point of contact for patients, consultants, and other service users, you’ll play a central role in ensuring seamless communication and service delivery. Your responsibilities will also include managing waiting lists, patient target lists, and theatre schedules, as well as arranging theatre cancellations and adjustments in line with Trust policies. By balancing local and national targets with patient needs, you’ll ensure smooth operations and excellent care standards.

If you thrive in a dynamic environment where no two days are the same, this is your chance to make a real impact while working alongside a passionate team. Join us and help shape the future of patient care!

Working for our organisation

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

• Educated to GCSE level Including English and Mathematics at grades C/4 or above or equivalent qualifications/experience
• RSA/OCR stage III (or equivalent qualification/experience) word processing or audio typing.
• ECDL
• NVQ level 3

Experience

• Significant relevant medical secretarial experience.
• Experience in audio typing.
• Accuracy of spelling and grammar.
• Medical terminology.
• Experience of managing an inpatient waiting list.
• Experience of working with patient pathways and the 18 week referral to treatment target.
• Experience of Trust data systems.
• G2
• Good knowledge of office practice and procedures.

Further Training

• Clear understanding of patient confidentiality.
• Ability to prioritise workload and meet deadlines.
• Awareness of medical records issues e.g. Data Protection.
• Good computer and keyboard skills with the ability to use Microsoft packages including Word
• Exceptional communication and organisational skills
• Flexible approach to working
• Methodical
• Accurate
• Excel

Other Factors

• Ability to work efficiently on own initiative and as part of a team.

Candidates are advised to read the attached guidance on using AI technology. W hen you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit ourwebsite and follow us onTwitter andFacebook .

Employer certification / accreditation badges