Medical Secretary

JCasp Technologies - Website & Mobile App Development Company; Oldham; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player in mental health services is seeking a dedicated Medical Secretary to provide comprehensive administrative support to a Consultant Psychiatrist and their medical team. This role demands a high level of initiative and flexibility, as the post-holder will organize their workload based on the team's priorities. The ideal candidate will possess exceptional communication skills, manage sensitive information with the utmost confidentiality, and work effectively under pressure. Join a passionate team committed to delivering high-quality care and making a positive impact in the community.

Qualifications

• Essential initiative and flexibility in managing workload.
• Experience in a secretarial role, preferably in a medical setting.

Responsibilities

• Provide full secretarial service to Consultant and medical team.
• Manage administrative duties and telephone enquiries sensitively.
• Work independently while maintaining confidentiality under pressure.

Skills

Administrative Skills

Confidentiality

Communication Skills

Initiative

Time Management

Education

Relevant Secretarial Qualification

Job description

Previous applicants need not apply.

To provide a comprehensive administrative/secretarial service to the Consultant Psychiatrist and supporting medical team. It is essential that the post-holder should exercise initiative commensurate with the role of a Medical Secretary.

The post-holder will be flexible and use their own initiative to organise their workload, dependent upon the priorities and requirements at that time. Sensitivity to people with mental health needs is essential within this role.

As this role involves working across a clinical team with a need to have direct contact, it is unsuitable for agile working and must be conducted at the designated base.

Responsibilities include:

1. Provision of full secretarial service to Consultant and supporting medical team, including typing letters, psychiatric reports, non-clinical typing, and recording minutes of meetings.
2. Carrying out general administrative duties for the Consultant and his/her supporting medical team, including information gathering and circulating correspondence.
3. Dealing with telephone enquiries (often from patients who are distressed) and giving advice wherever possible in a diplomatic and sensitive way, following these through with the appropriate member of staff.
4. Able to work unsupervised and manage own workload, exercising the highest standard of confidentiality using independent judgement and initiative, demonstrating influence and composure when working under pressure and to strict deadlines.

We are proud to provide high-quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport, and Tameside and Glossop. Our vision is for a happier and more hopeful life for everyone in our communities, and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our #PennineCarePeople and do everything we can to make sure we’re a great place to work.

All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage, and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

Please see attached Job Description for a detailed list of the main duties of the post. The Person Specification provides the essential attributes that the post-holder should possess in order to be able to fulfil this role.