Medical Secretary

University Hospitals Coventry and Warwickshire; Coventry; On-site; GBP 22,000 - 28,000; Full time

Job summary

University Hospitals Coventry and Warwickshire seeks a capable Medical Secretary to provide specialised administrative support to Plastic Surgery Consultants and their teams. You will type and format clinical letters, ensure documents comply with Trust standards, and manage waiting lists to meet local and national targets.

In this busy role, you will liaise with Booking Centre, Patient Access and Theatre staff to coordinate patient pathways and maximise service efficiency, maintaining

Qualifications

• Proven typing speed and accuracy for clinical letters and reports.
• Ability to format letters to Trust standards and ensure timely delivery.
• Strong administrative and communication skills within a clinical setting.

Responsibilities

• Provide full secretarial support to Plastic Surgery Consultants.
• Type and format clinical letters, reports and general correspondence to a high standard.
• Ensure clinical letters meet Trust structure and layout requirements.
• Manage outpatient and inpatient waiting lists in line with targets (including cancer pathways).
• Coordinate with Booking Centre, Patient Access, Theatres and Ward teams to streamline patient pathways.
• Schedule clinics, procedures and admissions to maximise efficiency and theatre utilisation.

Skills

Typing

Secretarial

Organization

Communication

Education

Secretarial qualification

Tools

MModal Transcribe

Job description

To provide a specialised, comprehensive and confidential clinical administration and secretarial service to Plastic Surgery Consultants and their teams. The post holder will deliver a high-quality, patient-centred service in accordance with Trust, departmental and national standards.

• Provide full secretarial support to consultants and ensure all clinical documentation is up to date
• Accurately type and format clinical letters, reports and general correspondence to a high standard within agreed timescales.
• Demonstrate a strong working knowledge of the required structure and layout of clinical letters, ensuring all correspondence meet Trust standards.
• Use MModal transcribe software to understand complex medical terminology accurately. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
• Manage outpatient and inpatient waiting lists in line with local and national targets (including 28 day 31/62 cancer pathway targets).
• Liaise with Booking Centre, Patient Access, Theatres and Ward teams to ensure smooth coordination of the patient pathway.
• Schedule clinics, surgical procedures and admissions, maximising service efficiency and theatre utilisation. This role is ideal for an experienced Medical Secretary with strong typing expertise and a thorough understanding of clinical correspondence standards, looking to contribute to a busy and patient-focused Plastic Surgery service.
• This is a busy and demanding role within a high-volume specialty. The post holder must be able to work effectively under pressure, particularly in managing short-notice cancer pathway targets and urgent clinical priorities.
• University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence designated organisation.

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.