Medical Secretary

Gloucestershire Hospitals NHS Foundation Trust; Cheltenham; On-site; GBP 20,000 - 23,000; Part time

Job summary

Gloucestershire Hospitals NHS Foundation Trust in Cheltenham is seeking a Part Time B3 Medical Secretary to support the Oncology outpatient service. The role is based at Cheltenham General Hospital, with a busy yet friendly team and training provided.

You will transcribe letters, manage diaries, book appointments, process correspondence to patients and GP practices, and support consultants and nurses. Requirements include GCSEs in Maths and English, fast typing (40 wpm), and strong

Qualifications

• GCSE Maths and English, Grade C and above.
• Typing qualification or demonstrable experience (min 40wpm).
• Excellent organisational skills.
• Accuracy and attention to detail.
• Good communication and social skills.
• Computer literacy including MS Word, Excel, Outlook/Diary management.

Responsibilities

• Process dictated letters and transcribe minutes using voice recognition software.
• Diary management and scheduling appointments and meetings.
• Prepare and transcribe medical staffing paperwork such as references.
• Liaise with patients, GPs, medical staff and external organisations.
• Take workload ownership for a small team of consultants and nurses.

Skills

Typing speed 40 wpm

Organisational skills

Attention to detail

Communication skills

Computer literacy (Word/Excel/Outlook)

Education

GCSE Maths and English, Grade C and above

Tools

MS Word

Excel

Outlook

Job description

An exciting opportunity has arisen for a Part Time (34 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital. This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust. Additional working pattern details: Mon-Fri office basedMain duties of the job You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment. As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills. You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and under the supervision of the Supervisor Secretaries., Use of voice recognition software to transcribe and proofread dictated letters - Processing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patientcontacts as directed by the secretary supervisor. - Take and transcribe minutes as appropriate. - Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor. - Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc. - Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc - Take ownership and responsibility for the workload of a team of Consultants, Drs and Nurses

• GCSE Maths and English, Grade C and above
• Typing qualification or demonstrable experience (min 40wpm), Good command and understanding of English, punctuation and grammar
• Excellent organisational skills
• Accuracy and attention to detail
• Good communication and social skills
• Computer literate including MS Word, Excel, Outlook/Diary management

Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medicaloncologists, staff grades and advanced nurse practitioners. We welcome our new members of the team with full training and support. Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service An annual personal development review to support your career aspirations Occupational health services and support Automatic membership of the NHS Pension Scheme