Medical Secretary, Band 3- Oncology

Gloshospitals; Cheltenham; Hybrid; GBP 26,000 - 27,000; Part time

Job summary

Gloucestershire Hospitals NHS Foundation Trust is seeking a Part Time (34 hours) Medical Secretary (Band 3) for the Oncology team at Cheltenham General Hospital. The role supports outpatient Oncology services within a busy, supportive environment with clear supervision.

The post offers a pro-rata salary (£25,760–£27,476 per year) and a permanent contract. You will work Mon-Fri with office-based duties and join a trusted NHS team with ongoing development opportunities.

Qualifications

• Secretarial experience in a high‑pressure environment.
• Excellent work ethic with proven organisational and communication skills.
• Experience supporting consultants and managing workload in a team.

Responsibilities

• Use of voice recognition software to transcribe and proofread dictated letters.
• Processing correspondence to patients, GPs, medical staff and other addressees as directed by the supervisor.
• Take and transcribe minutes as appropriate.
• Diary management including appointments, meetings, venues and distributing paperwork.
• Supporting consultant staff with production/transcription of medical staffing paperwork (e.g., references).
• Liaising with external organisations for patient care (Social Services, other hospitals).
• Take ownership of workload for a team of Consultants, Doctors and Nurses.

Skills

Secretarial experience

Organisational skills

Communication skills

MS Word/Excel/Outlook

Education

GCSE Maths & English

Typing qualification or 40wpm

Tools

MS Word

Excel

Outlook

Job description

Go back Gloucestershire Hospitals NHS Foundation Trust

Medical Secretary, Band 3- Oncology

The closing date is 17 November 2026

An exciting opportunity has arisen for a Part Time (34 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital.

This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.

Additional working pattern details: Mon-Fri office based

Main duties of the job

You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.

As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.

You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required and under the supervision of the Supervisor Secretaries.

About us

Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medicaloncologists, staff grades and advanced nurse practitioners.

We welcome our new members of the team with full training and support.

Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service

An annual personal development review to support your career aspirations

Occupational health services and support

Automatic membership of the NHS Pension Scheme

Job responsibilities

- Use of voice recognition software to transcribe and proofread dictated letters

- Processing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patientcontacts as directed by the secretary supervisor.

- Take and transcribe minutes as appropriate.

- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.

- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.

- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc

- Take ownership and responsibility for the workload of a team of Consultants, Drs and Nurses

See full Job description for further details

0300 422 4032

Person Specification

Qualifications

• GCSE Maths and English, Grade C and above
• Typing qualification or demonstrable experience (min 40wpm)

Skills

• Good command and understanding of English, punctuation and grammar
• Excellent organisational skills
• Accuracy and attention to detail
• Good communication and social skills
• Computer literate including MS Word, Excel, Outlook/Diary management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

£25,760 to £27,476 a year(pa, pro rata if part-time)

Contract

Permanent

Working pattern

Part-time

Reference number

318-26-T0690