Medical Secretary

University Hospitals Sussex NHS Foundation Trust; Brighton; On-site; GBP 26,000 - 30,000; Full time

Job summary

Join a leading NHS Trust as a Medical Secretary within the Dermatology department at Brighton General Hospital. In this role, you will support our medical teams by managing correspondence and administrative tasks, ensuring that patient care is prioritised. Your skills will directly impact the efficiency of our service. With a commitment to diversity and inclusion, we encourage all applicants to bring their unique experiences to our dedicated team.

Benefits

Wellbeing Programme for staff

Flexible working options

Support Networks for diversity and inclusion

Qualifications

• 2 years’ experience of a secretarial/administrative role.
• Excellent IT skills including audio typing.
• Knowledge of medical terminology, especially Dermatology is a plus.

Responsibilities

• Provide comprehensive secretarial support to Consultants and doctors.
• Audio type letters, referrals, and reports while meeting deadlines.
• Organise workload effectively to support patient care.

Skills

Interpersonal skills

Time management

Organisational skills

Customer Care

Stress management

Education

Medical Secretaries Diploma or equivalent qualification/experience

English GCSE A-C or equivalent

Tools

Microsoft Word

Outlook

Digital dictation software

SystemOne software

Job description

View all our vacancies across our hospitals in Sussex. Search, find and apply for a job with us today.

Main area Dermatology Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Per annum pro rata) Job ref 279-6872953-JUN25

Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Brighton General Hospital Town Brighton Salary £26,530 - £29,114 per annum pro rata Salary period Yearly Closing 22/06/2025 23:59

About our Trust

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts , we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Job overview

We are looking for a highly skilled and experienced Medical Secretary to work as part of our friendly and highly efficient Dermatology secretarial team. You will be based at the Brighton General Hospital, Elm Grove, Brighton.

You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.

Excellent IT skills and English is essential.

You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.

You must have 2 years’ experience of a secretarial/administrative role, medical secretarial experience preferred.

Knowledge of working in a hospital environment or similar environment is desirable but not essential.

We are happy to consider a job share if appropriate and suitable candidates are available.

Main duties of the job

Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.

The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Detailed job description and main responsibilities

Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.

The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.

Person specification

Experience

• Excellent telephone skills - experience of talking to patients on the telephone & voicemail messages
• Excellent writing skills including accurate typing skills, grammar and punctuation skills
• NHS Experience
• Secretarial Experience (10 points medical secretarial/7 points secretarial)
• Experience of office work/reception work
• Dermatology/Plastic surgery departmental experience
• Medical Secretaries Diploma or equivalent qualification/experience
• Knowledge/Experience of digital dictation software
• Previous experience/knowledge of SystemOne software

Skills

• Ability to work as a team/job share and work well with others
• English GCSE A-C or equivalent
• Experience prioritising, organisational and time management skills
• Stress management skills/experience in busy working environment
• Customer Care/patient care skills
• Experience of Microsoft Word & Outlook
• RSA Stage 3 typing or equivalent experience/qualification
• Medical Terminology (Dermatology)

Inclusion and General

• Evidence of having championed diversity in previous roles
• Evidence of having undertaken own development to improve understanding of equalities issues
• Demonstrates enthusiasm for working in the NHS/UHSx/Dermatology

Important information for applicants:

A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.

Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications

Further Information

For help with the application process for Nursing vacancies, please email [e-mail].

For help with the application process for Non-Nursing vacancies, please email [e-mail].

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