Medical Secretary

Transformationunitgm; Brighton; On-site; GBP 26,000 - 30,000; Full time

Job summary

A leading healthcare provider in Brighton seeks a skilled Medical Secretary for a full-time role in Dermatology. The position involves supporting medical professionals with comprehensive secretarial duties, including audio typing and managing patient communications. Candidates should possess excellent interpersonal and IT skills along with prior experience in a similar role.

Qualifications

• 2 years' experience in a secretarial/administrative role.
• Excellent typing, grammar, and punctuation skills.
• Knowledge of digital dictation software.

Responsibilities

• Provide a comprehensive secretarial role to Consultants and doctors.
• Audio typing letters, referrals, and reports.
• Organizing and prioritizing work effectively.

Skills

Interpersonal skills

Time management

Audio typing

Medical terminology

Customer care

Education

Medical Secretaries Diploma or equivalent qualification

English GCSE A-C or equivalent

Tools

Microsoft Word

Outlook

Job description

Main area Dermatology Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week (Per annum pro rata) Job ref 279-6872953-JUN25

Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Brighton General Hospital Town Brighton Salary £26,530 - £29,114 per annum pro rata Salary period Yearly Closing 22/06/2025 23:59

Medical Secretary

Band 4

About our Trust

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts , we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Job overview

We are looking for a highly skilled and experienced Medical Secretary to work as part of our friendly and highly efficient Dermatology secretarial team. You will be based at the Brighton General Hospital, Elm Grove, Brighton.

You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.

Excellent IT skills and English is essential.

You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.

You must have 2 years’ experience of a secretarial/administrative role, medical secretarial experience preferred.

Knowledge of working in a hospital environment or similar environment is desirable but not essential.

We are happy to consider a job share if appropriate and suitable candidates are available.

Main duties of the job

Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.

The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Detailed job description and main responsibilities

Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.

The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.

Person specification

Experience

• Excellent telephone skills - experience of talking to patients on the telephone & voicemail messages
• Excellent writing skills including accurate typing skills, grammar and punctuation skills
• NHS Experience
• Secretarial Experience (10 points medical secretarial/7 points secretarial)
• Experience of office work/reception work
• Dermatology/Plastic surgery departmental experience
• Medical Secretaries Diploma or equivalent qualification/experience
• Knowledge/Experience of digital dictation software
• Previous experience/knowledge of SystemOne software

Skills

• Ability to work as a team/job share and work well with others
• English GCSE A-C or equivalent
• Experience prioritising, organisational and time management skills
• Stress management skills/experience in busy working environment
• Customer Care/patient care skills
• Experience of Microsoft Word & Outlook
• RSA Stage 3 typing or equivalent experience/qualification
• Medical Terminology (Dermatology)

Inclusion and General

• Evidence of having championed diversity in previous roles
• Evidence of having undertaken own development to improve understanding of equalities issues
• Demonstrates enthusiasm for working in the NHS/UHSx/Dermatology

Important information for applicants:

Please note, the use of AI generated applications will be closely monitored. It is at the managers discretion to reject your application if they feel the majority has been created through the use of AI tools.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.

Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria.For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications

Further Information

For help with the application process for Nursing vacancies, please email [e-mail].

For help with the application process for Non-Nursing vacancies, please email [e-mail].

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