Medical Secretary

Birmingham and Solihull Mental Health NHS Foundation Trust; Birmingham; On-site; GBP 28,000 - 31,000; Full time

Job summary

Birmingham and Solihull Mental Health NHS Foundation Trust is seeking a proactive Medical Secretary to support the Consultant Psychiatrist and medical team in the Psychiatric Intensive Care Unit. The role involves producing clinical documentation, attending MDT meetings, and ensuring confidential handling of information.

The position requires minute-taking skills and experience in mental health settings, with NHS Trust experience preferred. Closing date: 20 October 2026.

Qualifications

• AMSpar qualification or equivalent administrative training.
• NVQ 3 in Business Administration or equivalent.
• RSA / OCR Level 3 qualification or equivalent.

Responsibilities

• Providing comprehensive secretarial support to the Consultant Psychiatrist and medical team.
• Attending MDT meetings and Ward Rounds and producing accurate notes and action records.
• Typing and processing clinical correspondence, reports, discharge summaries and referral letters.
• Liaising with ward staff, community teams, GPs, carers and external agencies.
• Maintaining patient records and ensuring information is accurately recorded on Trust systems.
• Responding to enquiries from internal and external stakeholders in a professional and confidential manner.
• Supporting the administration of Mental Health Act documentation, tribunal reports and other statutory processes as required.
• Ensuring all work is completed in line with information governance and confidentiality standards.

Education

Amspar

NVQ 3 Business Administration

RSA / OCR Level 3

Job description

Birmingham and Solihull Mental Health NHS Foundation Trust

Medical Secretary

The closing date is 20 October 2026

We are seeking an enthusiastic, organised and proactive Medical Secretary to provide comprehensive secretarial and administrative support to the Consultant Psychiatrist and wider medical team within our Psychiatric Intensive Care Unit (PICU).

This is a rewarding opportunity to work within a specialist inpatient mental health service supporting individuals with complex and acute mental health needs. The role is integral to the smooth running of the medical service and offers the chance to work closely with consultants, doctors, multidisciplinary colleagues, patients and carers.

Main duties of the job

As Medical Secretary, you will be responsible for delivering a high-quality secretarial service to the medical team, ensuring the timely production and management of clinical correspondence, reports and documentation. You will act as a key point of contact for internal and external stakeholders and play a vital role in supporting effective communication across the service.

A key aspect of the role is attending weekly Multidisciplinary Team (MDT) meetings, where you will accurately document discussions, clinical decisions, actions and outcomes, ensuring records are produced in a timely and professional manner.

Your duties will include:

• Providing comprehensive secretarial support to the Consultant Psychiatrist and medical team.
• Attending MDT meetings and Ward Rounds and producing accurate notes and action records.
• Typing and processing clinical correspondence, reports, discharge summaries and referral letters.
• Liaising with ward staff, community teams, GPs, carers and external agencies.
• Maintaining patient records and ensuring information is accurately recorded on Trust systems.
• Responding to enquiries from internal and external stakeholders in a professional and confidential manner.
• Supporting the administration of Mental Health Act documentation, tribunal reports and other statutory processes as required.
• Ensuring all work is completed in line with information governance and confidentiality standards.

About us

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.

Job responsibilities

Please see the attached Job Description for full details of the duties, responsibilities and requirements associated with this role.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Qualifications

• Amspar
• NVQ 3 Business Administration
• RSA / OCR Level 3

Experience

• Minute Taking
• Experience of working in a Mental Health/Psychology or Multi-disciplinary based Service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Birmingham and Solihull Mental Health NHS Foundation Trust

£28,392 to £31,157 a yearper annum, per rata