Medical Rostering Co-ordinator

Buckinghamshire Healthcare NHS Trust; Aylesbury; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Flexible working options

NHS staff benefits

Job summary

Buckinghamshire Healthcare NHS Trust is seeking Medical Rostering Coordinators to join the newly centralised Medical Rostering Team at Stoke Mandeville Hospital in Aylesbury. You will use the e-rostering software (Healthrota and Rotamap) to ensure safe, compliant medical staffing and will liaise with clinical staff and stakeholders.

Excellent communication, time management, and teamwork are essential. The post offers flexible working options, NHS benefits, and opportunities for development

Qualifications

• Educational standard to GCSE level or equivalent, English and Maths.
• A levels/NVQ 3 or equivalent administration experience.
• ECDL or IT skills qualification or equivalent IT experience.

Responsibilities

• Day-to-day management of rotas and annual/ study leave requests.
• Write rotas and ensure finalisation within timelines.
• Liaise with medical staff and stakeholders for safe staffing.

Skills

Communication skills

Time management

Team player

Education

GCSE English & Maths

A levels / NVQ 3

ECDL / IT skills qualification

Tools

Word

Excel

PowerPoint

Outlook

Job description

Site Stoke Mandeville Hospital Town Aylesbury Salary £28,392 - £31,157 Per annum (pro rata for part time) Salary period Yearly Closing 11/11/2026 23:59

Be part of our BHT family

Buckinghamshire Healthcare NHS Trust (BHT) is an integrated provider of acute hospital and community services for people living in Buckinghamshire and the surrounding area.

We care for over half a million patients every year:

• Provide specialist spinal services at our world renowned National Spinal Injuries Centre at Stoke Mandeville Hospital, the birthplace of the Paralympics
• Nationally recognised for urology and skin cancer services
• Regional specialist centre for burns, plastic surgery, dermatology, stroke and cardiac services
• Deliver community services in health centres, schools, patients’ own homes, community hospitals and community hubs.

More than 6,500 people from different nations, cultures and backgrounds work for us.

We would be happy to discuss possible flexible working options. We strive to be a family friendly, inclusive employer.

If you require any assistance in making this application, please contact [e-mail] or phone [phone].

We pride ourselves in being a great place to work and invite you to join our BHT family.

Job overview

Opportunities have arisen for Medical Rostering Co-ordinators to join the newly centralised Medical Rostering Team.

You will utilise the e-rostering software (currently Healthrota and Rotamap) to ensure safe and compliant medical staffing. The role requires constant liaison with medical staff and other stakeholders so excellent communication skills both verbal and written are required. As you will also be a good team player as you will be part of a larger team.

Main duties of the job

You will be responsible for the day to day management of rotas. You will be a problem solver and able to multi-task to deal with the priorities of the day, which will include management of annual leave and study leave requests, covering unsafe shifts in the rotas due to on the day or short term sickness.

You will be responsible for writing rotas and ensuring they are finalised , in line with the timelines provided, requiring good time management and motivation.

Please refer to the job description and person specification for further details.

What does Buckinghamshire Healthcare NHS Trust offer you?

• As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
• We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes.
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

• We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
• As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
• Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve.
• A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

• Our vision is to provide outstanding care, support healthy communities and be a great place to work.
• Our mission is to provide personal and compassionate care every time.
• Our care values are collaborate, aspire, respect and enable.

Detailed job description and main responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [e-mail] quoting the vacancy reference number.

Person specification

Education, qualfications and training

• Educational standard to GCSE level or equivalent, including English and Maths
• A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity.
• ECDL or equivalent IT skills qualification, or able to demonstrate equivalent level of experience in an administration or secretarial capacity.
• Knowledge gained of subject matter in (medical) e-rostering

Experience

• Experience of work procedures and practices gained in medical education, HR or operational administration
• Previous experience of problem solving
• Experience in managing rotas
• Experienced in IT systems & Microsoft package
• Experience of using an e-rostering solution

Skills, abilities and knowledge

• Excellent IT skills with knowledge of various computer packages including, Word, Excel, PowerPoint, Outlook and Internet applications
• Knowledge of general office working procedures
• Excellent communication skills in English both verbal and written
• Ability to plan, prioritise and organise own workload effectively
• Ability to work alone and as part of a team
• Verbal and written communication and presentation skills suitable for a range of audiences

Special Circumstances

• Ability to travel across all Trust sites

PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.

Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.

Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.

Contacting you: We will contact candidates through the email address supplied on their application form. Please make sure you check this regularly.

Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.

Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.

Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.

Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.