Medical Rostering

Buckinghamshire Healthcare NHS Trust; Aylesbury; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Flexible working

NHS pension

Generous annual leave

Discount schemes

Health & wellbeing services

Job summary

Buckinghamshire Healthcare NHS Trust is seeking Medical Rostering Co-ordinators to join our centralised Medical Rostering Team. You will use Healthrota and Rotamap to ensure safe, compliant medical staffing and will liaise with medical staff and stakeholders.

The role focuses on day-to-day rota management, handling annual leave, study leave, and short-notice sickness coverage, requiring strong time management and teamwork.

Qualifications

• GCSE level English and Maths or equivalent.
• A levels/NVQ 3 or equivalent experience in admin/secretarial capacity.
• IT skills qualification or demonstrable IT experience.

Responsibilities

• Manage day-to-day rotas and ensure timeliness.
• Handle annual leave and study leave requests.
• Cover unsafe shifts and respond to on-the-day or short-term sickness.

Skills

Excellent IT skills

English communication

Teamwork

Problem solving

Education

GCSE English & Maths

A levels/NVQ3 or equivalent

ECDL or IT qualification

Tools

Healthrota

Rotamap

Microsoft Office

Job description

Job overview

Opportunities have arisen for Medical Rostering Co-ordinators to join the newly centralised Medical Rostering Team.

You will utilise the e-rostering software (currently Healthrota and Rotamap) to ensure safe and compliant medical staffing. The role requires constant liaison with medical staff and other stakeholders so excellent communication skills both verbal and written are required. As you will also be a good team player as you will be part of a larger team.

Main duties of the job

You will be responsible for the day to day management of rotas. You will be a problem solver and able to multi-task to deal with the priorities of the day, which will include management of annual leave and study leave requests, covering unsafe shifts in the rotas due to on the day or short term sickness.

You will be responsible for writing rotas and ensuring they are finalised , in line with the timelines provided, requiring good time management and motivation.

Please refer to the job description and person specification for further details.

Working for our organisation

Listen to why colleagues think we are a great place to work! -

What does Buckinghamshire Healthcare NHS Trust offer you?

• As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
• We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

• We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
• As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
• Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.
• A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

• Our vision is to provide outstanding care, support healthy communities and be a great place to work.
• Our mission is to provide personal and compassionate care every time.
• Our care values are collaborate, aspire, respect and enable.

Person specification

Education, qualfications and training

Essential criteria

• Educational standard to GCSE level or equivalent, including English and Maths

Desirable criteria

• A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity.
• ECDL or equivalent IT skills qualification, or able to demonstrate equivalent level of experience in an administration or secretarial capacity.
• Knowledge gained of subject matter in (medical) e-rostering

Experience

Essential criteria

• Experience of work procedures and practices gained in medical education, HR or operational administration
• Previous experience of problem solving

Desirable criteria

• Experience in managing rotas
• Experienced in IT systems & Microsoft package
• Experience of using an e-rostering solution

Skills, abilities and knowledge

Essential criteria

• Excellent IT skills with knowledge of various computer packages including, Word, Excel, PowerPoint, Outlook and Internet applications
• Knowledge of general office working procedures
• Excellent communication skills in English both verbal and written

Desirable criteria

• Ability to plan, prioritise and organise own workload effectively
• Ability to work alone and as part of a team
• Verbal and written communication and presentation skills suitable for a range of audiences

Special Circumstances

Essential criteria

• Ability to travel across all Trust sites

PPE requirements:

Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.

Flu vaccinations

remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.