1713 - Assistant Medical Secretary

Barnsley Hospital; Barnsley; Hybrid; GBP 21,000 - 26,000; Full time

Job summary

Barnsley Hospital is recruiting an assistant medical secretary to provide essential secretarial support to the Cardiology department. The role requires someone who can manage multiple priorities in a fast-paced NHS environment, showing initiative, accuracy, and professionalism.

The position is 37.5 hours per week, Monday to Friday, on a fixed-term contract ending in March 2027. The successful candidate will join a friendly team dedicated to high-quality patient care and seamless administrative

Qualifications

• Experience in NHS or healthcare administration is desirable.
• GCSEs or equivalent required.
• RSA/Audio typing skills preferred.

Responsibilities

• Provide comprehensive administrative support to the Cardiology Department.
• Assist in managing RTT pathways and waiting time targets.
• Receive and screen telephone calls and respond professionally.
• Maintain patient information using the Trust's systems.
• Produce letters and reports using Microsoft Office applications.

Skills

Administrative skills

Microsoft Office

Communication

Prioritisation

Education

GCSEs or equivalent

RSA Typing

Audio Typing

Tools

MS Word

MS Excel

Job description

Cardiology service is currently recruiting a assistant medical secretary to provide secretarial support to the Cardiology department.

We are looking for a secretary who has relevant experience of working with an office environment, who is self motivated, professional, friendly and positive attitude, able to work accurately under pressure to deadlines and is flexible in their approach. They must be able to use their own initiative and priorities their workload. Comfortable managing multiple priorities in a fast-paced environment. Committed to providing high-quality administrative support that contributes to excellent patient care.

The role is 37.5hrs per week, Monday to Friday. Fixed term for 6months to cover maternity leave ending in March 2027.

Any further questions please contact Gemma Senior, operational support manager, at [e-mail]

Please be aware that you must meet the essential qualification requirements of the role (as described in the person specification) in order to be considered for interview.

Main duties of the job

Key Responsibilities:

Provide comprehensive administrative support to the Cardiology Department, ensuring the efficient day-to-day running of the service.

Support the Team Leader in managing Referral to Treatment (RTT) pathways and maintaining compliance with waiting time targets.

Receive and manage telephone calls, responding to enquiries professionally and accurately.

Maintain and update patient information using the Trust's clinical recording system.

Produce letters, reports, and other correspondence using Microsoft Office applications.

Process referral information and liaise with consultants, nurses, patients, and other healthcare professionals.

Manage a high-volume workload while ensuring accuracy, confidentiality, and excellent customer service.

Essential Skills and Requirements:

Strong administrative and organisational skills.

Excellent communication and interpersonal abilities.

Proficient in Microsoft Office, including Word and Excel.

Accurate typing and word processing skills (RSA III or equivalent).

Ability to work under pressure, priorities tasks, and maintain confidentiality.

Experience handling patient records and working within healthcare administration is advantageous.

Understanding of RTT pathways and NHS administrative processes is desirable.

About us

Barnsley is a place of real warmth and communityspirit. With a proud industrial past, the town offers affordable living, greattransport links, rich culture and many green spaces. Barnsley punches above itsweight and has recently seen economic growth, substantial regeneration anddigital ambition, whilst leading the way in healthcare innovation andemployability.

At Barnsley Hospital, we are a close-knit,ambitious team delivering outstanding care in the heart of South Yorkshire. Ouraim is to be the best place to work and we have been consistently rated by ourpeople as being amongst the very best Trusts in the country in areas such ascompassionate leadership, teamwork and supporting colleague wellbeing.

We offer a friendly working environment where youwill be recognised and valued for what you do, led with compassion andintegrity and have your career and wellbeing supported.

BarnsleyHospital NHS FT is committed to promoting equality of opportunity and fairtreatment to all applicants.

Forindividuals who require sponsorship under the skilled worker or health &care visa route please use the link on the right hand side of the advert tocheck your eligibility.

The cost ofthe DBS (criminal records check) for Band 6 and above roles will only be met bythe successful candidate(s) through salary deduction.

Please notewe reserve the right to close positions early

Job responsibilities

Please refer to the attachedJob Description and Person Specification for full details of the role andresponsibilities.

Person Specification

Skills and Abilities

• Ability to empathise
• Ability to liaise and discuss with people on all levels
• Ability to priorities own workload
• Good interpersonal skills

Experience

• Significant NHS experience at Band 2

Qualifications

• Educated to GCSE standard or equivalent
• RSA Stage 111 Typing or equivalent
• Audio Typing Stage 11 or equivalent

Knowledge and Awareness

• Knowledge of Microsoft Office
• Knowledge of Medical Terminology

Values based Questions

• Please describe in around 100 words: What does compassion mean to you?, Please describe in around 100 words: Describe how you live the values at the current organisation that you work for., Please describe in around 100 words: What motivates you to do a good job?, Please describe in around 100 words: How do you ensure you contribute to a well functioning team?

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.