Medical Records Clerk

Sherwood Forest Hospitals NHS Foundation Trust; Stanton Hill; On-site; GBP 21,000 - 25,000; Full time

Job summary

Sherwood Forest Hospitals NHS Foundation Trust in the United Kingdom is seeking a proactive Medical Records Clerk to join our Patient Administration Team. You will help ensure rapid access to case notes for clinic appointments, maintain accurate paper and electronic records, and support efficient patient pathways across our sites.

This role involves routine lifting and moving of case notes (boxes up to 25kg) and requires a careful, confidential approach to documentation, good organisation,

Qualifications

• Good general education with GCSE English at grade C or equivalent.
• Knowledge and use of Medway NHS system.
• Confidential handling of information.

Responsibilities

• Ensure case notes are readily available for clinic appointments.
• Verify notes contain all necessary paperwork and correspondence.
• Move and lift patient case notes up to 25kg as part of duties.
• Support patient administration workflow within the Patient Administration Team.

Skills

Organisation

Attention to detail

Teamwork

Customer care

Education

GCSE English at grade C or equivalent

Tools

Medway

Job description

Sherwood Forest Hospitals NHS Foundation Trust

Medical Records Clerk

The closing date is 22 November 2026

Do you want to reach your 10,000 steps a day? If so, Medical Records is the department for you. Are you enthusiastic, efficient, and passionate about making a difference in people's lives? We want YOU to be a part of our dedicated Patient Administration Team. As a valued member of our Clinic Preparation and Case Note Store departments, you'll embark on a fulfilling journey that promises growth and satisfaction.Would you like to work in admin and clerical but not be sat at your desk all day?

What you'll do:

Your mission, should you choose to accept it, is to ensure a seamless patient experience by guaranteeing that all case notes are readily available for clinic appointments. Your sharp attention to detail will be put to the test as you ensure each set of notes contains all the necessary paperwork and essential correspondence. By doing so, you'll be a driving force behind the SFHT Patient Pathway, promoting efficiency and excellence in healthcare services.

This position involves regular lifting and moving of patient case notes, often in boxes weighing up to 25kg.

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

About us

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire.

We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation.

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as 'outstanding' for care and our King's Mill Hospital as the only 'outstanding' NHS-run hospital in the East Midlands.

Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:

Skilled Worker visa: eligible healthcare and education jobs - GOV.UK

Home Office guidance has changed as of 9th April. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

Job responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person Specification

Knowledge

• Computer literate, with experience of using a keyboard.
• Knowledge of Medway and NHS in general

Qualifications

• Good general education with GCSE English at grade C or equivalent

Further Training

• Knowledge and use of Medway

Experience

• Good Organisation Skills
• Ability to work to strict deadlines
• Ability to work in a confidential setting
• Evidence of teamwork
• Previous clerical and customer care experience

Contractual

• Flexible attitude to cover sickness and annual leave
• Adherence to Trust & department policies and procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Sherwood Forest Hospitals NHS Foundation Trust