Medical Devices Safety Facilitator

KIMS Hospital Ltd; Grove Green; On-site; GBP 6,400 - 8,000; Part time

Benefits offered by this job

Free secure staff parking

Private health insurance

Life assurance

Employee Assistance Platform

Retail discounts

Job summary

KIMS Hospital is seeking a part-time Medical Devices Safety Facilitator to support safe management of medical equipment across the hospital. The role involves maintaining the device register, coordinating maintenance, and ensuring compliance with safety alerts and regulatory requirements.

You will work with Theatre Manager and Medical Devices Safety Officer, liaising with external maintenance providers and clinical teams to ensure timely servicing and risk management.

Qualifications

• Excellent organisational skills with attention to detail.
• Strong IT skills including spreadsheets and databases.
• Ability to learn new systems quickly.
• Confident communication with clinicians, managers, suppliers and contractors.
• Experience in administration, supplier or contract monitoring, or process improvement.
• Knowledge of medical device safety, MHRA guidance, CQC standards or health & safety principles.

Responsibilities

• Maintain an accurate medical device register, ensuring equipment is recorded, labelled and traceable.
• Coordinate planned preventative maintenance schedules and liaise with external providers.
• Review safety alerts, recalls and field notices and support investigations into incidents.
• Maintain staff training records and provide guidance on safe device use and fault reporting.
• Support policies, audits and governance documentation for regulatory inspections.

Skills

Organisational skills

IT skills (spreadsheets/databases)

Communication skills

Administration/supplier monitoring

Medical device safety knowledge (MHRA,

Tools

Databases

Job description

Location: KIMS Hospital, Maidstone
Contract: Part Time, Fixed Term – 12 Months
Hours: 10 Hours per Week, days and times flexible.
Salary: £6,440 per annum (Full-Time Equivalent: £25,760)

Are you highly organised with excellent attention to detail? Do you enjoy coordinating processes, maintaining accurate records, and ensuring important safety standards are met? Would you like to play a key role in supporting patient safety within a leading private healthcare environment?

KIMS Hospital is looking for a proactive and methodical Medical Devices Safety Facilitator to support the safe management of medical equipment across the hospital. This is an excellent opportunity for someone with strong administrative, organisational and IT skills who wants to contribute to patient safety and regulatory compliance in a healthcare setting.

Working closely with the Theatre Manager, the Medical Devices Safety Officer, and colleagues across the hospital, you will help ensure that medical devices are appropriately registered, maintained, safety-checked and ready for use. You will also act as a key point of contact for our external maintenance provider, helping to ensure that planned preventative maintenance is completed on time and that any equipment-related risks are promptly addressed.

Key Responsibilities

• Medical Device Management: Maintain an accurate and up-to-date medical device register, ensuring equipment is correctly recorded, labelled, and traceable across clinical areas and hospital sites.
• Maintenance and Servicing: Coordinate planned preventative maintenance schedules, monitor overdue servicing and safety checks, and liaise with external providers, suppliers and manufacturers to ensure equipment remains safe and compliant.
• Safety Alerts and Incidents: Review medical device safety alerts, manufacturer recalls and field safety notices, ensuring appropriate actions are completed and recorded. Support investigations into equipment-related incidents and elevate risks where necessary.
• Training and Staff Support: Help maintain records of staff training and competency relating to medical devices, providing practical guidance to clinical teams on safe equipment use, maintenance and fault reporting.
• Governance and Compliance: Support medical device policies, audits, risk assessments and reporting requirements, maintaining clear documentation and providing evidence for governance reviews and regulatory inspections.

Who We are Looking For

• Excellent organisational skills and attention to detail, with experience of maintaining accurate records and managing schedules and deadlines.
• Strong IT skills, including spreadsheets and databases, with the ability to learn new systems quickly.
• Confident communication skills, with the ability to work independently and professionally with clinicians, managers, suppliers and contractors in a healthcare or similarly regulated environment.
• Experience of administration, supplier or contract monitoring, or improving systems and processes.
• Knowledge of medical device safety, MHRA guidance, CQC standards or health and safety principles.

Why KIMS Hospital

At KIMS Hospital we understand our people are our biggest asset and as such we are focused on ensuring they feel happy and valued both in and out of the workplace. That’s why we have created a benefits package to support your emotional, financial, and physical wellbeing.

KIMS Hospital employees enjoy the following benefits

• 33 Days annual leave plus extra time off for your birthday
• Free secure staff parking
• Private health insurance
• Life assurance
• Up to 40% off some of KIMS Hospital services
• Employee Assistance Platform
• Retail discounts and cashback
• Discounted gym membership
• Free eye test

At KIMS Hospital we are committed to building a diverse and inclusive working environment. We strive to create a workforce that reflects the communities we serve and are proud to be an equal opportunities and disability confident employer.

Ready to Make a Difference?

If you have any queries regarding this vacancy, Diane would be happy to help. Please give her a call on 01622 237634 or email [e-mail].

Any offers of employment made by KIMS Hospital for this position will be subject to proof of eligibility to work in the UK and receipt of a satisfactory DBS Certificate from the Disclosure & Barring Service. Information about the DBS checks can be found at https://www.gov.uk/disclosure-barring-service-check.

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