Matter Administrator - 12m FTC

CMS Law; Sheffield; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Hybrid working policy

Generous bonus scheme

Up to 25 days holiday

Holiday exchange scheme

Private medical insurance

Enhanced parental leave

Disability adjustments per EqualityAct

Job summary

CMS Law is seeking a Matter Administrator to support the Finance function in a fast-paced environment. You will maintain client/matter data in Elite 3E, vet new requests, and prioritise workstreams to meet SLAs while coordinating with Partners and global finance teams for smooth invoicing and cash collection.

The role suits those with a finance/data background and strong Excel skills, who can analyse communications and maintain data accuracy under tight deadlines.

Qualifications

• Finance or data background emphasised; no legal experience required.
• Strong attention to detail with focus on data integrity.
• Good written and verbal communication at all levels.
• Solid maths skills and ability to manipulate monetary amounts in Excel.
• Ability to analyse letters, emails and spreadsheets and identify key points.

Responsibilities

• Maintain client and matter data integrity in Elite 3E, including hourly rate data.
• Vet new client/matter requests against risk and compliance rules.
• Prioritise workstreams using a ticketing system to meet SLAs.
• Liaise with Partners, Fee Earners and Finance teams globally for invoicing flow.
• Maintain panel rate agreements and implement yearly rate increases.
• Cleanse historic data with other CMS data teams.

Skills

Attention to detail

Microsoft Excel

Communication skills

Data analysis

SLA prioritisation

Job description

A fantastic opportunity to join a fast paced, Finance administration function at a leading global law firm, supporting both fee earners and wider finance teams with Client/Matter inception and billing.

About the role

The Matter Administrator role forms a central cog within the wider Finance function at CMS. It is a fast paced, dynamic position, constantly evolving to meet the firm, and its clients, requirements. The successful candidate will be responsible for the following:

• Maintaining client and matter data integrity within the CMS billing system (Elite 3E), including hourly charge out rates for Fee Earners.
• Vetting new client and matter requests against a multitude of Risk & Compliance, Finance & Client specific rules, before ensuring the accurate and timely transfer of the data into the billing system.
• Prioritisation of different workstreams through use of a ticketing system (Enate) to ensure both team and firm Service Level Agreements (SLA) are met.
• Liaising with Partners, Fee Earners and other Finance functions around the globe to facilitate a seamless process from Client/Matter inception to billing and ultimately cash collection.
• Assisting the Commercial Finance team by maintaining panel rate agreements with key clients and conducting yearly rate increases to ensure profitability including any subsequent reversals where the increase has been rejected.
• Working with other CMS data teams to cleanse the billing system of historic inaccurate/duplicated data

About you

We will invest in your ongoing training and development to support your professional goals and help you to thrive in your role from day one. Our opportunities are open to all suitably qualified applicants, so to be considered for this role, you must meet the following skills and experience:

• Promote a culture of mutual understanding through effective communication both within CMS and with our clients.
• No legal experience or qualification is required, the position is equally, if not more suited to those with a Finance/data background
• Strong attention to detail, with a belief that accuracy and data integrity is important
• Good written and verbal communication skills, able to communicate at all levels, confident, professional telephone manner
• Solid understanding of basic Maths & Microsoft Excel – ability to manipulate monetary amounts (currency conversions, percentage increase/decrease etc.)
• Able to analyse letters, emails and spreadsheets etc. pick out the key points and identify errors/trends
• Proven ability to work to tight deadlines (hours not days) and prioritise workload to ensure SLAs for multiple workstreams are consistently met
• Desire to ask questions, think outside the box, problem solve and suggest ways to simplify processes/data
• Willing to perform routine data cleansing tasks
• Confidence to make own decisions and take responsibility for them
• A desire to grow their knowledge and skills in the Finance function, supporting management and wider business

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What’s in it for you?

We want to reward you today and help you plan for tomorrow. We appreciate that everyone is different, therefore we have designed a benefits system that offers choice and flexibility based on individual needs and lifestyles. To name a few, these include:

• Competitive basic salary (reviewed annually)

• Flexible, hybrid working policy

• Generous bonus scheme

• Up to 25 days holiday (rising to 28 days with service)

• Holiday exchange scheme

• Private medical insurance

• Enhanced parental leave

• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

please visit our Rewards & Benefits page on our website.