Marketing Coordinator

Gi Group (United Kingdom); Greater London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

Gi Group United Kingdom is recruiting a Marketing Coordinator for maternity cover on a 12-month FTC in London, hybrid working. You will support the launch and ongoing optimisation of a digital education platform for healthcare professionals.

Candidates should have healthcare/pharma marketing experience, strong CRM skills, and experience with digital platforms for end-to-end content delivery. The role includes supplier and budget handling, event support, and MLR-driven Veeva approvals.

Qualifications

• Healthcare/pharma/medical device/aesthetics marketing experience.
• Strong CRM experience.
• Experience with digital platforms/portals and end-to-end content delivery.

Responsibilities

• Raise POs for agencies, venues and suppliers in line with procurement/policy.
• Create and issue partner work orders with scope, deliverables, timelines and costs.
• Chase invoices, match to POs, and resolve queries with finance/suppliers.
• Track committed vs. actual spend per project; keep budget tracker updated.
• Submit promotional/educational materials in Veeva for MLR review and track approvals.
• Build and schedule CRM e-shots using approved content and audience lists.

Skills

CRM experience

Digital platforms

Healthcare marketing

ABPI/IPHA knowledge

Tools

Veeva

Salesforce

Job description

Marketing Coordinator /12-month FTC (Maternity Cover) London (Hybrid) / 35,000- 40,000

We're recruiting on behalf of a leading aesthetics business for a Marketing Coordinator to cover maternity leave. You'll support the launch and ongoing optimisation of a new digital education platform for healthcare professionals.

Working hours

Standard hours: 9:00am - 6:00pm (with flexible hours)

Additional requirement: There will be occasional events/webinars. Some webinars run 7:00pm-8:00pm, and you'll be responsible for managing these (approximately 10 per year).

Start date ASAP

Holiday entitlement

25 days annual leave + bank holidays

Key responsibilities (summary)

Purchase orders & partner work orders

Raise POs for agencies, venues and suppliers in line with our client's procurement/finance policy

Create and issue partner work orders (scope, deliverables, timelines, costs)

Chase invoices, match to POs, and resolve any queries with finance/suppliers

Budget tracking

Track committed vs. actual spend per project; keep the budget tracker up to date

Flag risks (overspend, accruals, variances) early to the Marketing Manager

Support month-end reporting and forecasting updates

Veeva approvals

Submit promotional/educational materials in Veeva for MLR review

Manage review rounds, track comments, and keep to approval deadlines

Maintain records of approved materials, expiry dates and status in line with the ABPI Code

CRM e-shots

Build and schedule approved CRM e-shots using agreed content and audience lists

Check consent, segmentation and links before send

Report on performance (e.g., opens/clicks) to the wider marketing team

Events & wider team support

Maintain shared project trackers, calendars and organised files for the team

Experience

• Marketing experience from within the healthcare/pharma/medical device/aesthetics or another regulated sector
• Strong CRM experience
• Experience of digital platforms/portals and end-to-end content delivery

Desirable:

aesthetics, digital learning platforms, ABPI/IPHA, Salesforce.