Marketing Coordinator

Gi Group UK; Camden Town; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

Gi Group UK in London is seeking a Marketing Coordinator for a 12-month FTC (maternity cover) with a hybrid working pattern. You will manage campaigns, POs, partner work orders, and CRM activity across healthcare brands, ensuring compliant content and timely delivery.

The role requires strong CRM experience, familiarity with Veeva and digital platforms, and collaboration with the Marketing Manager to track budgets, performance metrics, and events.

Qualifications

• Marketing experience in healthcare/pharma/regulated sector.
• Strong CRM experience.
• Experience with digital platforms/end-to-end content delivery.
• Desirable: ABPI/IPHA knowledge and Salesforce.

Responsibilities

• Purchase orders & partner work orders; raise POs for agencies, venues and suppliers.
• Chase invoices, match to POs, and resolve queries with finance/suppliers.
• Budget tracking and tracking committed vs. actual spend per project.
• Flag risks to Marketing Manager and support month-end reporting/forecasting.
• Submit promotional/educational materials in Veeva for MLR review and manage review rounds.
• Maintain records of approved materials, expiry dates and status in line with ABPI Code.
• Build and schedule CRM e-shots with approved content and audience lists; check consent and links.
• Report on performance (opens/clicks) to the marketing team; support events and broader team.
• Maintain shared project trackers, calendars and organised files for the team.

Skills

CRM experience

Digital platforms

End-to-end content

Tools

Veeva

Salesforce

Job description

Marketing Coordinator /12-month FTC (Maternity Cover) | London (Hybrid) / £35,000-£40,000

Working hours

Standard hours: 9:00am - 6:00pm (with flexible hours)

Additional requirement

There will be occasional events/webinars. Some webinars run 7:00pm-8:00pm, and you'll be responsible for managing these (approximately 10 per year).

Start date

ASAP

Holiday entitlement

25 days annual leave + bank holidays

Key responsibilities (summary)

• Purchase orders & partner work orders
• Raise POs for agencies, venues and suppliers in line with our client's procurement/finance policy
• Create and issue partner work orders (scope, deliverables, timelines, costs)
• Chase invoices, match to POs, and resolve any queries with finance/suppliers
• Budget tracking
• Track committed vs. actual spend per project; keep the budget tracker up to date
• Flag risks (overspend, accruals, variances) early to the Marketing Manager
• Support month-end reporting and forecasting updates
• Veeva approvals
• Submit promotional/educational materials in Veeva for MLR review
• Manage review rounds, track comments, and keep to approval deadlines
• Maintain records of approved materials, expiry dates and status in line with the ABPI Code
• CRM e-shots
• Build and schedule approved CRM e-shots using agreed content and audience lists
• Check consent, segmentation and links before send
• Report on performance (e.g., opens/clicks) to the wider marketing team
• Events & wider team support
• Maintain shared project trackers, calendars and organised files for the team

Experience

• Marketing experience from within the healthcare/pharma/medical device/aesthetics or another regulated sector
• Strong CRM experience
• Experience of digital platforms/portals and end-to-end content delivery
• Desirable: aesthetics, digital learning platforms, ABPI/IPHA, Salesforce.