Marketing and Events Assistant

International Schools Today; Guildford; Hybrid; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Pension scheme

Holiday allowance

Fee remission

Health & Wellbeing

On-site parking

Job summary

St Catherine’s is seeking an organised Events and Marketing Coordinator to support the planning, organisation and delivery of the School’s events programme, from Open Mornings to parent gatherings. You will also provide administrative support to the Marketing team and assist with communications activities.

This role requires coordinating logistics, liaising with staff and external partners, welcoming visitors, and attending events evenings and weekends.

Qualifications

• Experience coordinating events, projects or administrative activities.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Experience working with multiple stakeholders and managing competing priorities.
• A customer-focused approach and confidence representing the School professionally.
• Flexibility to attend occasional evening and weekend events.

Responsibilities

• Plan, organise and deliver School events throughout the year.
• Coordinate event logistics: catering, venue preparation, signage, equipment, parking, visitor information.
• Prepare event documentation, schedules, guest lists and briefing materials.
• Liaise with staff, suppliers and partners to ensure successful delivery.
• Support recruitment and organisation of staff and student ambassadors.
• Welcome visitors and prospective families as a professional ambassador.
• Attend and support events, including evenings and weekends.
• Gather attendance data and feedback for post-event evaluation.

Skills

Event coordination

Time management

Communication

Stakeholder management

Customer focus

Flexible hours

Tools

Microsoft Office

Job description

This is an exciting opportunity for an individual who enjoys event management, stakeholder engagement and delivering exceptional visitor experiences, while also gaining valuable experience across a broad range of marketing and communications activities.

The Role

Working under the direction of the Director of Marketing, you will play a key role in supporting the planning, organisation and delivery of the School’s extensive events programme. From Open Mornings and Admissions events to alumnae gatherings and taster days, you will help ensure every event runs smoothly and professionally.

Alongside event coordination, you will provide administrative support to the Marketing team and assist with a variety of communications and marketing activities.

Key Responsibilities

Events Planning and Delivery

• Assist with the planning, organisation and delivery of School events throughout the year.
• Coordinate event logistics, including catering, venue preparation, signage, equipment, parking and visitor information.
• Prepare event documentation, schedules, presentations, guest lists, visitor packs and briefing materials.
• Liaise with staff, suppliers and external partners to ensure successful event delivery.
• Support the recruitment and organisation of staff and student ambassadors.
• Welcome visitors and prospective families, acting as a professional ambassador for the School.
• Attend and support School events, including occasional evenings and weekends.
• Gather attendance data and feedback to support post-event evaluation and continuous improvement.

Admissions and Visitor Engagement

• Provide practical support for admissions activities and prospective parent events.
• Ensure all visitors receive a welcoming, professional and positive experience.
• Respond to event-related enquiries and assist with admissions communications and materials.

Marketing and Communications

• Assist with the production and distribution of marketing materials and publications.
• Support the collection of stories, photographs and content from across the School community.
• Proofread marketing communications and event materials.
• Help maintain consistency across all printed and digital communications.

Administrative Support

• Maintain event records, databases and filing systems.
• Manage stocks of promotional materials, visitor packs and event resources.
• Assist with purchase orders, invoices and budget administration.
• Prepare meeting papers, reports and presentation materials.
• Provide general administrative support across the Marketing department.

About You

We are looking for someone who is:

• Highly organised, efficient and detail-oriented.
• A confident communicator with excellent interpersonal skills.
• Friendly, professional and able to build positive relationships with a wide range of people.
• Comfortable managing multiple priorities and deadlines.
• Proactive, adaptable and calm under pressure.
• Equally effective working independently and as part of a team.
• IT confident, with good knowledge of Microsoft Office applications.

Essential Skills and Experience

• Experience coordinating events, projects or administrative activities.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Experience working with multiple stakeholders and managing competing priorities.
• A customer-focused approach and confidence representing the School professionally.
• Flexibility to attend occasional evening and weekend events.

Desirable Skills and Experience

• Experience working within a school, education or customer-facing environment.
• Experience supporting admissions, hospitality or visitor engagement activities.
• Photography, videography or basic video editing skills.
• Experience using databases, booking systems or content management systems.

Remuneration

• Salary: £30,000 FTE (pro rata according to contracted hours)
• Working Pattern: 3-4 days per week (0.6-0.8 FTE), with exact working pattern to be agreed
• Contract: Fixed-term for two years, year-round position

Why Join Us?

At St Catherine’s, we offer a collaborative environment and a competitive benefits package, including:

• Pension Scheme: Generous employer pension contributions (up to 12% employer).
• Holiday Allowance: 25 days plus Bank Holidays (pro-rata), available to book year-round.
• Fee Remission: Discounted school fees for daughters attending St Catherine’s.
• Health & Wellbeing: Comprehensive Health Cash Plan, complimentary lunches during term time, and a Cycle to Work scheme.
• Convenience: Free ample on-site parking.

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