MAPPA Administrator – Multi-Agency Coordination Lead

Ministry of Justice; Leeds; On-site; GBP 21,000 - 27,000; Full time

Job summary

The MAPPA Administrator provides administrative support within a multi-agency setting in line with National MAPPA Guidance. The role is within the Yorkshire and the Humber Probation Service in Leeds, reporting to the MAPPA Co-ordinator.

You will handle referrals, maintain case records, organise meetings, take minutes, and ensure confidentiality and information sharing compliance; occasional out-of-hours work may be required.

Responsibilities

• Maintain accurate offender and victim information on relevant approved databases.
• Ensure the effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.
• Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
• Provide statistical and other information/data as required.
• Receive and distribute information and communications in an appropriate manner, e.g. telephone, paper, email.
• Deal and communicate fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.
• Organise the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.
• Act as a point of contact within the unit including for specialist areas of work as required.
• Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
• Attend meetings as appropriate. Provide support to meetings as required including organising agenda, comprehensive minute taking, and distribution of notes/minutes and action points.
• To ensure that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA Guidance
• Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
• Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
• Keeping up to date with changes in key external partnerships which relate to MAPPA arrangements
• Ensure all activities are conducted in accordance with Health and Safety policies and procedures. Undertake equipment tests as required.
• Carry out safeguarding children and safeguarding adult duties in accordance with the NPS statutory responsibilities and agency policies.
• Work within the aims and values of NPS and HMPPS

Job description

The MAPPA Administrator provides administrative support within a multi-agency setting in line with National MAPPA Guidance. The role is within the Yorkshire and the Humber Probation Service in Leeds, reporting to the MAPPA Co-ordinator.

You will handle referrals, maintain case records, organise meetings, take minutes, and ensure confidentiality and information sharing compliance; occasional out-of-hours work may be required.