Managing Agent Data Co-ordinator

Southern Housing; Greater London; On-site; GBP 28,000 - 40,000; Full time

Job summary

Southern Housing is seeking a highly organised Managing Agent Data Co-ordinator to maintain accurate records for externally managed homes and support compliance.

You will collect, check and update compliance and property data, generate reports for operational teams, and work with managing agents and partners to keep information current.

This role focuses on data quality, timely updates and providing a customer-focused service to residents and colleagues.

Qualifications

• Experience working with data, records or business systems.
• Strong attention to detail and accuracy.
• Good Microsoft Excel skills.
• Excellent organisation and time management skills.
• Strong communication and relationship-building skills.
• A proactive approach to problem solving.
• Experience in housing or property management would be beneficial.

Responsibilities

• Maintaining accurate records relating to managing agents, RTM companies and managed properties.
• Collecting, checking and updating compliance, contractual and property information.
• Monitoring and recording compliance data including fire, gas, electrical and lift safety information.
• Producing reports and management information for operational teams.
• Identifying and resolving data quality issues.
• Supporting continuous improvement projects and data cleansing exercises.
• Working closely with colleagues, managing agents and external partners to ensure information is accurate and up to date.
• Providing a high-quality, customer-focused service to support residents and operational teams.

Skills

Data management

Attention to detail

Excel skills

Organization skills

Communication skills

Proactive problem solving

Housing experience

Job description

About The Role

We're looking for a highly organised and detail-focused Managing Agent Data Co-ordinator to join our Service Charge & Specialist Leasehold Services team. You'll play a key role in maintaining accurate information about our externally managed homes, helping us deliver excellent services to residents and meet our compliance requirements.

What you'll be doing

• Maintaining accurate records relating to managing agents, RTM companies and managed properties.
• Collecting, checking and updating compliance, contractual and property information.
• Monitoring and recording important compliance data, including fire, gas, electrical and lift safety information.
• Producing reports and management information for operational teams.
• Identifying and resolving data quality issues.
• Supporting continuous improvement projects and data cleansing exercises.
• Working closely with colleagues, managing agents and external partners to ensure information is accurate and up to date.
• Providing a high-quality, customer-focused service to support residents and operational teams.

What we're looking for

• Experience working with data, records or business systems.
• Strong attention to detail and accuracy.
• Good Microsoft Excel skills.
• Excellent organisation and time management skills.
• Strong communication and relationship-building skills.
• A proactive approach to problem solving.
• Experience in housing, property management or a similar environment would be beneficial.

Closing Date; 28th October 2026

Interview Date: W/C 9th and 16th November 2026

About Us

At Southern Housing, our residents are at the heart of everything we do. As one of the largest housing providers in the UK with over 77,000 homes across London, the Southeast, the Isle of Wight, and the Midlands, we give over 167,000 people somewhere affordable to call their own! We also understand the difference that safe, secure, and affordable homes can make to people’s lives.

A career at Southern Housing will allow you to make a difference every day you come to work. Working in the housing sector with us will bring fresh challenges and give you the opportunity to grow and develop, too.