Management Information Assistant

Educators; Cardiff; Hybrid; GBP 13,000 - 15,000; Part time

Job summary

Cardiff and Vale College is seeking a proactive MIS Assistant to support the Management Information Systems team. You will maintain learner, course and timetable data, perform data quality checks and assist with enrolment and operations.

The role is part-time with hours reviewed and potential extra hours discussed at interview. You will work closely with the MIS Officer to ensure data accuracy and compliance, respond to routine queries, and support timely reporting and information provision

Qualifications

• A Level 2 qualification or equivalent experience in data, systems or admin.
• Experience meeting deadlines in a busy environment.
• Experience with management information systems and standard office software.

Responsibilities

• Maintain and update learner, course and timetable data in College systems.
• Process routine changes and perform data quality checks.
• Assist with enrolment and other key operational activities.
• Respond to routine queries and guide on standard processes.

Skills

Data entry

Attention to detail

Microsoft Office

Data quality checks

Communication skills

Independence

Customer service

Education

A Level 2 qualification or equivalent

Tools

MIS systems

Job description

• Salary: £13,374.50 - £14,561.50 pro rata per annum (Based on FTE £26,749 - £29,123 per annum)
• Closing Date: 24 September, 2026 12:00 AM

Cardiff and Vale College is seeking a proactive, highly organised and detail-focused Management Information Assistant to join our Management Information Systems (MIS) team. The successful candidate will provide administrative and data processing support, helping to maintain accurate learner, curriculum and timetable information to support the effective delivery of College provision.

Working closely with the Faculty Management Information Officer, you will play a key role in ensuring data is accurate, up to date and compliant with College procedures.

This post is offered on a part-time basis, with hours currently under review. There may be an opportunity for additional hours following the completion of this review, which will be discussed further at interview.

What You'll Do

You will support the day-to-day operation of the MIS function by maintaining and updating learner, course and timetable data within College systems. The role includes processing routine changes, carrying out data quality checks, supporting curriculum and timetable maintenance, and assisting with enrolment and other key operational activities.

You will also respond to routine queries from faculty teams, provide guidance on standard processes and ensure records are maintained accurately and efficiently.

About You

You will be an organised and motivated individual with excellent attention to detail and a commitment to delivering high-quality administrative support.

You should have:

• A Level 2 qualification, or equivalent experience, in a data, systems or administrative discipline.
• Experience of working to deadlines within a busy environment.
• Experience of working with management information systems.
• Confidence using IT systems and standard office software, including Microsoft Office applications.
• Strong communication skills and a professional, customer-focused approach.
• The ability to work independently, follow established processes and escalate issues appropriately when required.

Welsh language skills would be advantageous, although we welcome applications from candidates willing to develop their Welsh language skills.

Why Join Us?

As one of the largest colleges in Wales, Cardiff and Vale College is committed to supporting both learners and staff to achieve their full potential. You'll join a supportive and collaborative team, benefit from a positive working environment and have opportunities to develop your skills and experience within an essential College function.

Additional Information

The closing date for completed applications is 24th September 2026 at 11:59pm.

All vacancies are subject to a Disclosure and Barring Service (DBS) check. Employment cannot commence until a satisfactory and up-to-date DBS check has been received. The College's Procedure for the Suitability of Ex-Offenders for Employment is available upon request.

Please note that some roles may require registration with the Education Workforce Council (EWC). Where this applies, employment will be conditional upon obtaining and maintaining the appropriate registration.

Employment with Cardiff and Vale College is also subject to satisfactory references. Before employment can commence, the College must receive two references, one of which must be from your current or most recent employer. Referees will be contacted following appointment.

These checks form part of our pre-employment requirements and must be satisfactorily completed before employment can commence.

We welcome applications from people of all backgrounds and communities and are committed to building a diverse workforce that reflects the learners and communities we serve. As a proud Disability Confident employer, we are committed to the recruitment, development and retention of disabled people, ensuring an inclusive workplace where everyone has the opportunity to thrive.