Management Consulting, Personal Assistant

Teneo; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support senior executives in a dynamic and fast-paced environment. This role involves managing schedules, coordinating meetings, and ensuring seamless operations. The ideal candidate will possess strong organizational skills and the ability to anticipate needs, providing exceptional service to both executives and clients. With a commitment to professionalism and discretion, you will thrive in a collaborative atmosphere and contribute to the overall success of the team. If you're ready to take on a pivotal role in a vibrant organization, this opportunity is perfect for you.

Benefits

28 days holiday

Discretionary bonus

Annual salary review

Pension (5% company contribution)

Investment in personal development

Enhanced maternity and paternity leave

Group Income protection

Life assurance

Cycle to work schemes

Free breakfast and snacks

Qualifications

• Minimum 2 years' experience in a corporate environment providing support for senior-level executives.
• Ability to adapt to changing priorities and thrive in a fast-paced environment.

Responsibilities

• Proactively manage Executives’ inboxes and calendars, prioritizing correspondence.
• Coordinate internal and external meetings, ensuring necessary logistics are arranged.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Time Management

Discretion

Education

Experience in Corporate Environment

Tools

Microsoft Office

Robin

Concur

MS Teams

NetSuite

Job description

Management Consulting, Personal Assistant

London, United Kingdom

A Personal Assistant at Teneo plays a critical role in supporting senior business leaders, ensuring seamless operations, and providing best-in-class service to support both the teams and individuals that they work with. With an initiative-taking mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment, effectively managing multiple tasks and priorities with professionalism and discretion. They are responsible for providing a seamless foundation of administration that allows teams to function, as well as work closely with Executives to proactively support and anticipate their needs and understand their priorities.

The Personal Assistant will oversee assigned projects or activities, coordinate daily schedules/calendars, prepare for meetings, and manage travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions. They will pre-empt issues or problems before they arise, collaborating closely with the Executive(s) and as a point person for when their Executive(s) is unavailable. Personal Assistants are also responsible for building relationships with counterparts at client organization and across the Teneo network.

Responsibilities:

• Proactively manage Executives’ inboxes and calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts
• Coordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessary
• Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery
• Anticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goals
• Serve as a point of contact for senior executives, handling communications and interactions with utmost professionalism and confidentiality
• Assist with travel arrangements, considering executives’ priorities and managing complex itineraries efficiently
• Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
• Manage operational aspects of executives’ roles, including project setup and proposal preparation
• Maintain confidentiality and business-sensitive information with discretion
• Embrace agile working practices and support team members during absences or busy periods
• Lead by example, fostering teamwork, collaboration, and a positive office environment
• Foster positive relationships with counterparts at client offices and build knowledge of key clients
• Support executives beyond traditional working hours and during travel or international assignments
• Flexible on days/times in the office to ensure executive(s) are supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendance

Qualifications:

• Minimum 2 years' experience in a corporate environment providing support for senior-level executives
• Hybrid working from our London office, minimum 3 days in office
• Excellent written and oral communication skills are necessary
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Ability to anticipate needs and proactively address potential issues with sound judgment and discretion
• Meticulous commitment to delivering high-quality, client ready work
• Ability to adapt to changing priorities and thrive in a fast-paced environment
• Commitment to learning and professional development
• Experience using Robin, Concur, MS Teams and NetSuite, a plus

What can we offer you?

New joiners are supported by an induction programme. As well as this we offer a whole host of benefits and reward including:

• Competitive salary (depends on experience)
• 28 days holiday
• Discretionary bonus
• Annual salary review
• Pension (company contribution: 5% of annual salary)
• Extensive investment in personal development & learning
• Enhanced maternity and paternity leave (depending on length of service) and shared parental leave
• Group Income protection
• Life assurance
• Cycle to work schemes
• Season ticket loans
• Regular social, cultural and charitable activities
• Modern office in London with free breakfast, fruit, snacks etc

About Us:

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,600 employees located in 40 offices around the world.

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UK Demographic Set

Teneo are passionate about creating an inclusive workplace that promotes and values diversity. We ensure that all employees and candidates are treated fairly and we strive to ensure that our company is representative of all sections of society. We value people as individuals with diverse opinions, cultures, lifestyles and circumstances. Each employee should be respected and valued and able to give their best as a result. We want to ensure our workplace in London continues to be one where different voices are heard, valued and embraced – for the benefit of our employees and working culture, our clients and the quality of our work, as well as for the ultimate performance of our business. We are committed to equal opportunities for all and provide these opportunities irrespective of an individual’s race, ethnic origin, disability, age, nationality, national origin, sex or sexual orientation, gender reassignment, pregnancy or maternity, religion or belief, marital status and social class. We oppose all forms of unlawful and unfair discrimination.

In order for us to continue refining our policies, practices and ways of working to foster our desired culture, we need to collect data about our applicants during the recruitment process. Please complete our Equal Opportunities Form which will allow us to monitor and analyse our data. You are under no obligation to provide this data (for all selections there is a 'I do not wish to answer' option) but we can assure you that any information provided on this form will be treated as strictly confidential and will be used for statistical purposes only. It will not be seen by those involved in the selection process. You can find our privacy policy here .

Teneo is committed to providing reasonable adjustments for qualified individuals with disabilities in our interview process. If you need assistance or an adjustment due to a disability, you may contact us at [e-mail]