Management Assistant/EA

Prime Personnel UK; City Of London; On-site; GBP 35,000 - 48,000; Full time

Job summary

Prime Personnel UK in London seeks a proactive EA/PA to provide high-level administrative and organisational support to the GM and senior management. Responsibilities include diary/travel management, meeting coordination, stakeholder liaison, and HR/admin tasks in a compact banking environment.

You will manage emails, prepare presentation materials, and handle visitor access and office coordination, with 5 days per week in the London office.

Qualifications

• Strong EA/PA experience in banking or financial services.
• Proactive, well-organised and able to manage multiple tasks.
• Excellent written and verbal communication; discretion essential.
• Proficient IT skills including Excel and PowerPoint.

Responsibilities

• Diary and travel management; arrange accommodation and expenses.
• Coordinate internal/external meetings; prepare materials.
• Screen and prioritise emails and calls; be a key contact.
• Prepare presentation materials; bindings and photocopying.
• Welcome visitors; manage access, rooms and refreshments.
• Arrange post, courier bookings and office supplies.
• Support HR activities: onboarding, payroll admin, training.

Skills

EA/PA experience in banking

Organisational skills

Written and verbal communication

Discretion with confidential info

Initiative and ownership

IT skills

Tools

Excel

PowerPoint

Job description

An exciting opportunity has arisen within a small European bank for a dynamic individual to provide high-level administrative and organisational support to the GM and senior management. Your responsibilities will include:

• Diary and travel management, booking accommodation, expense reporting, etc.
• Arranging internal and external meetings, including booking rooms and preparing agendas and meeting materials
• Being the point of contact for internal and external stakeholders, screening and prioritising emails, calls, etc.
• General administrative support, including preparing presentation materials, binding and photocopying
• Being the first point of contact for all external visitors, ensuring visitor access, meeting room preparation, refreshments, etc.
• Arranging distribution of daily post, outgoing post and courier bookings
• Arranging employee social events and presentations
• Office facilities, including ordering office and kitchen supplies and dealing with contractors
• Assisting HR with payroll administration, onboarding new employees, managing the HR database and coordinating employee training

Your experience must include:

• Strong, proven EA/PA administrative support experience gained within banking, with an understanding of the working environment (essential)
• A proactive approach with excellent organisational and time-management skills, able to manage multiple tasks and prioritise
• Strong written and verbal communication skills, and the discretion to handle confidential information
• Good IT skills, including Excel and PowerPoint
• Initiative and ownership, with a problem-solving mindset

Please note this role will be working 5 days a week in the London office.