Maintenance Coordinator in Uxbridge

Energy Jobline ZR; Uxbridge; On-site; GBP 29,000 - 35,000; Full time

Job summary

Energy Jobline ZR is seeking a proactive Maintenance Coordinator to join a growing property maintenance and facilities support company in Uxbridge. The role involves scheduling engineers, coordinating with clients and internal teams, and ensuring maintenance works are delivered efficiently with clear, timely updates.

You will manage open jobs, review engineer reports, arrange follow-up visits, and handle quotations and materials. Strong IT skills with Excel and Outlook are important.

Qualifications

• Experience in coordination, scheduling or operations support.
• Strong organisational and time management skills.
• Excellent communication with clients and engineers.
• Proactive, solutions-focused mindset.
• Good IT skills including Outlook and Excel.

Responsibilities

• Schedule and coordinate engineers for reactive and preventative maintenance.
• Act as central point of communication between engineers, clients and internal teams.
• Monitor and manage open jobs to ensure timely completion.
• Review engineer reports and issue completion updates to clients.
• Arrange return visits for follow-up work.
• Raise and track quotations based on supervisor specifications.
• Order materials and coordinate ongoing works.
• Maintain accurate job records and documentation.
• Support compliance, certification and record-keeping processes.
• Handle client enquiries and provide progress updates.
• Assist with urgent and reactive operational demands.

Skills

Coordination

Scheduling

Time management

Client communication

Microsoft Outlook

Excel

Tools

BigChange

MS Outlook

MS Excel

Job description

Job Description

Maintenance Coordinator

Location: Uxbridge

Salary: Up to £32000 dependent on experience

About the Role

My client is a growing property maintenance and facilities support company looking for organised and proactive Coordinators to join their team. This is a fast-paced and varied role where you'll work closely with engineers, managers, and property professionals to ensure maintenance works are delivered efficiently and clients receive clear, timely communication.

Key Responsibilities

• Schedule and coordinate engineers for reactive maintenance, servicing, and planned preventative maintenance (PPM)
• Act as a central point of communication between engineers, clients, and internal teams
• Monitor and manage open jobs to ensure timely completion
• Review engineer reports and issue completion updates to clients
• Arrange return visits where follow-up work is required
• Raise and track quotations (based on supervisor specifications)
• Order materials and coordinate ongoing works
• Maintain accurate job records and documentation
• Support compliance, certification, and record-keeping processes
• Handle client enquiries and provide clear progress updates
• Assist with urgent and reactive operational demands

About You

We're looking for someone who is highly organised, reliable, and confident managing multiple priorities.

You will ideally have:

• Experience in a coordination, scheduling, or operations support role
• Strong organisational and time management skills
• Excellent communication skills and confidence dealing with clients and engineers
• Ability to manage multiple tasks and deadlines simultaneously
• A proactive, solutions-focused mindset
• Good IT skills (including Microsoft Outlook and Excel)
• Experience with field service systems (e.g. BigChange) is advantageous