Maintenance Coordinator

Pinnacle Group Limited; Tendring; On-site; GBP 25,000 - 35,000; Full time

Job summary

Pinnacle Group is seeking a Maintenance Coordinator to manage day-to-day admin for the contract office in Clacton-on-Sea. You will ensure jobs are allocated, tracked, and resolved promptly, serving as the first point of contact for helpdesk enquiries.

Ideal candidates will have FM/Facilities Administration experience, strong IT skills, and the ability to work proactively. You’ll join our Total FM team and contribute to timely project completion.

Qualifications

• Previous experience in an administrative or coordination role.
• Strong organisational skills and attention to detail.
• Excellent communication and customer service skills.
• Conversant working knowledge of Microsoft Office, including Outlook, Word and Excel.
• Proactive, reliable and able to work independently as well as part of a team.

Responsibilities

• Provide administrative assistance to service engineers.
• Maintain engineers’ diaries and arrange service visits with customers.
• Log PPM & reactive calls.
• Write and send service reports to customers.
• Prepare remedial quotations to send to customers.
• Send invoice requests to Finance.
• Keep SharePoint up to date with reports and site information.
• Produce monthly reports.
• Support the helpdesk as required.

Skills

Administrative experience

Organisational skills

Communication skills

Microsoft Office

Tools

SharePoint

Outlook

Word

Excel

Job description

The following content displays a map of the jobs location - Clacton-on-Sea

Pinnacle Group is looking for a highly organised and experienced Maintenance Coordinator to join our team as the first point of contact for all helpdesk enquiries. In this role, you will be responsible for managing the day-to-day administrative functions of the contract office, ensuring that all reported jobs are allocated, tracked, and resolved efficiently. You will play a crucial role in maintaining excellent communication between clients, contractors, and internal teams to guarantee smooth operations and timely job completion.

You will be joining our Total FM team based in Clacton-on-Sea. The Total FM team provides integrated asset management and maintenance services across the education, leisure, corporate, health and living sectors to ensure facilities operate at their best.

The ideal candidate will bring administration experience within a Facilities Management or similar environment, demonstrating strong computer literacy, excellent interpersonal skills and the ability to work proactively under their own initiative.

Who we are

Pinnacle Group is a leading UK private sector provider of housing and neighbourhood services, managing and maintaining communities where people live, learn, work and play.

We’re a people-first organisation with a values driven culture that has remained consistent for thirty years; living through how we treat our employees and our customers.

Who we’re looking for

We’re looking for someone who, alongside the key criteria below, will sign up to our values of Trust, Respect, Involve, Challenge and Deliver Excellence and will be determined to maintain the confidence of our clients and communities.

Key responsibilities:

• Provide administrative assistance to service engineers
• Maintaining engineers’ diaries and arranging service visits with customers
• Dealing with general enquiries and logging PPM & reactive calls
• Writing and sending service reports to customers
• Preparing remedial quotations to send to customers
• Sending invoice requests to Finance
• Keeping SharePoint up to date with reports and site information
• Producing monthly reports
• Other duties as required to support the helpdesk

Key requirements:

• Previous experience in an administrative or coordination role
• Strong organisational skills and attention to detail
• Excellent communication and customer service skills
• Conversant working knowledge of Microsoft Office, including Outlook, Word and Excel
• Proactive, reliable and able to work independently as well as part of a team

Our Offer

The more diverse our workforce, the better we can adapt to and reflect the needs of our customers.

We welcome applications from all backgrounds – particularly from those who represent the communities we serve including ex-armed forces personnel and their families.

As a colleague, you will become part of an inclusive culture, where you will have the opportunity to achieve your full potential and enhance your career through learning and development.

We offer a wide range of benefits at Pinnacle Group, dependant on your role or business area, these range from additional leave packages to pension plans and discounts at your favourite retailers.