Maintenance Coordinator

Schneider Electric; Scarborough; On-site; GBP 30,000 - 46,000; Full time

Job summary

Schneider Electric is seeking a Maintenance Administrator to support planning, scheduling, and coordination of maintenance activities across the site, ensuring equipment reliability and efficient contractor management.

You will manage purchase orders in Coupa, oversee spare parts inventory in SAP, generate KPI reports, and liaise with suppliers and internal teams to keep operations running smoothly. Strong communication and data management skills are essential.

Qualifications

• Previous experience in a maintenance administration, planning, engineering support, or similar manufacturing environment role
• Experience coordinating maintenance activities, contractor scheduling, and supplier communications
• Experience managing purchase orders, procurement processes, and spare parts inventory
• Proficiency with Microsoft Teams, Word, Excel, and PowerPoint, with strong reporting and data management capabilities
• Experience using SAP and familiarity with procurement systems such as Coupa is preferred
• Strong organizational skills with excellent attention to detail and ability to manage multiple priorities
• Excellent communication and interpersonal skills with a collaborative approach to problem solving

Responsibilities

• Plan, schedule, and coordinate preventive and corrective maintenance activities across the site while maintaining maintenance calendars and shutdown schedules
• Coordinate internal maintenance resources and external contractors to ensure work is completed safely, efficiently, and in line with operational requirements
• Manage purchase requisitions and purchase orders through the Coupa procurement system while liaising with suppliers on quotations, lead times, and deliveries
• Oversee engineering spare parts inventory, monitor stock levels, conduct audits, and ensure critical spares are available to support site operations
• Maintain accurate maintenance records, documentation, and performance data within SAP and other maintenance management systems
• Produce maintenance KPI reports and support the Maintenance Manager with planning, budgeting, and maintenance analysis activities

Skills

Maintenance planning & scheduling

Contractor management

Procurement & purchasing

Inventory management

Data management & reporting

Operational resource management

Problem solving

Communication & collaboration

Tools

SAP

Coupa

Microsoft Teams

Excel

Word

PowerPoint

Job description

Join our Engineering & Maintenance team as a Maintenance Administrator. You'll play a critical role in supporting the planning, scheduling, and coordination of maintenance activities, ensuring equipment reliability, efficient contractor management, and effective spare parts and procurement administration to keep operations running smoothly.

What will you do?

• Plan, schedule, and coordinate preventative and corrective maintenance activities across the site while maintaining maintenance calendars and shutdown schedules
• Coordinate internal maintenance resources and external contractors to ensure work is completed safely, efficiently, and in line with operational requirements
• Manage purchase requisitions and purchase orders through the Coupa procurement system while liaising with suppliers on quotations, lead times, and deliveries
• Oversee engineering spare parts inventory, monitor stock levels, conduct audits, and ensure critical spares are available to support site operations
• Maintain accurate maintenance records, documentation, and performance data within SAP and other maintenance management systems
• Produce maintenance KPI reports and support the Maintenance Manager with planning, budgeting, and maintenance analysis activities

What are the key skills we are looking for?

• Maintenance planning and scheduling — intermediate level; coordinating preventive and corrective maintenance activities to maximize equipment reliability
• Contractor management — intermediate level; organizing contractor visits, managing documentation, and ensuring compliance with site requirements
• Procurement and purchasing — intermediate level; managing purchase orders, supplier relationships, and purchasing processes through procurement systems
• Inventory management — intermediate level; maintaining spare parts stock accuracy and ensuring critical inventory availability
• Data management and reporting — intermediate level; maintaining system accuracy and producing maintenance performance reports and KPIs
• Operational resource management — intermediate level; balancing maintenance priorities, schedules, and business requirements effectively
• Problem solving — intermediate level; identifying scheduling, supply, and maintenance challenges and implementing practical solutions
• Communication and collaboration — advanced level; working effectively with maintenance teams, suppliers, contractors, and operational stakeholders

What qualifications will make you successful?

• Previous experience in a maintenance administration, maintenance planning, engineering support, or similar manufacturing environment role
• Experience coordinating maintenance activities, contractor scheduling, and supplier communications
• Experience managing purchase orders, procurement processes, and spare parts inventory
• Proficiency with Microsoft Teams, Word, Excel, and PowerPoint, with strong reporting and data management capabilities
• Experience using SAP and familiarity with procurement systems such as Coupa is preferred
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities
• Excellent communication and interpersonal skills with a collaborative approach to problem solving

What's in it for me?

• Opportunity to play a key role in supporting site reliability and operational performance
• Exposure to maintenance planning, procurement, inventory management, and engineering operations
• Collaborative working environment with cross-functional teams and external partners
• Training and development opportunities to expand your technical and operational expertise

Bring your technical expertise to a team that's ready to support your growth.

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this UK based position, the expected pay range is GBP 30,400 - GBP 45,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United Kingdom. Our pay ranges are determined by the local market.

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