Maintenance Contracts Administrator

Confidential; Wincanton; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

20 days holiday + bank holidays

Company contributory pension

Company sick pay

Free parking

Friendly offices

Fun team environment

Job summary

Confidential, a leading specialist contractor, is seeking a Maintenance Contracts Administrator to join a small maintenance team in Wincanton. You will assist with administration across contracts, supporting contract managers and engineers with scheduling, invoicing, and documentation.

The role suits someone with administrative or coordination experience, strong Microsoft Office skills, and good communication. Construction or facilities knowledge is a plus but not essential.

Qualifications

• Previous experience in an administrative, coordination or customer service role.
• Strong organisational skills and the ability to manage a varied workload.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook).

Responsibilities

• Liaise with Contract Managers to support a growing department.
• Assist engineers with scheduling work by phone or email.
• Book in contracted work with clients and notify attendance in advance.
• Assist with invoicing and collating documentation.
• Prepare Health & Safety paperwork for contracts repair work.
• Support with general administration.

Skills

Administration experience

Organisational skills

Communication skills

MS Office (Excel/Word/Outlook)

Tools

MS Office

Job description

JOB TITLE: Maintenance Contracts Administrator

LOCATION: Wincanton, Somerset

HOURS: 8am - 5pm, Monday - Friday

SALARY: Discussed at application stage

BENEFITS: 20 days holiday plus bank holidays - accruing holiday up to 23 days, company contributory pension scheme, company sick pay, free parking. Lovely offices and the opportunity to be part of a fun and friendly team.

THE COMPANY: A leading specialist contractor delivering innovative solutions for commercial, public sector and landscape projects across the UK. Known for their technical expertise, high-quality service and collaborative culture, they work on prestigious projects and offer excellent opportunities for professional growth.

THE ROLE: You will be joining a small maintenance team, supporting with the administration in the department. A background within construction or engineering would be desirable but it's not essential.

KEY DUTIES:

• Liaising with the Contract Managers to support with the management of an exciting and growing department
• Supporting the engineers with scheduling of work by phone or email.
• Book in contracted work with clients, notifying them of attendance in advance
• Assist with invoicing and collating supporting documentation
• Preparation of Health & Safety paperwork for contracts repair work
• Support with general administration

THE CANDIDATE:

• Previous experience in an administrative, coordination or customer service role.
• Good organisational skills and the ability to manage a varied workload.
• Strong communication skills, both written and verbal.
• Good attention to detail and accuracy when completing tasks.
• Comfortable using Microsoft Office, including Excel, Word and Outlook.
• Experience within maintenance, facilities management, construction, engineering or a similar industry would be beneficial, but is not essential.