M&E Project Document Controller (PMO)

Sudlows; Manchester; Presencial; GBP 29 000 - 36 000; Tempo integral

Resumo da oferta

Sudlows is seeking a meticulous Document Controller to ensure accurate and consistent document control across its M&E project portfolio. Based in our central PMO, you will register, issue, track and retain project information for design, procurement, installation, commissioning and handover.

You will support Project Managers and the PMO by maintaining records, following up submissions and providing visibility of document status and approaching deadlines.

Qualificações

• Experience in document control within construction, engineering, building services or a comparable project delivery environment.
• Practical understanding of document numbering, revision control, transmittals, approval workflows and document registers.
• Experience using electronic document management systems and confidence with Word, Excel, Outlook, Teams and PDF tools.
• Strong attention to detail, with the ability to maintain accurate records and check large volumes of information.
• Good organisational skills and the ability to prioritise competing deadlines across several projects.
• Clear written and verbal communication, with confidence following up outstanding actions and escalating issues constructively.
• Appropriate qualifications in administration, business support or document control, or equivalent practical experience.

Responsabilidades

• Set up and maintain project folders, document registers, distribution lists and workflows in line with Sudlows procedures and each client’s requirements.
• Receive, register, upload and issue drawings, specifications, technical submissions, schedules, reports and correspondence through the agreed electronic document management system or common data environment.
• Check document numbers, titles, revisions, status codes, file formats and submission details before issue; return incomplete or incorrectly formatted information to the originator.
• Maintain revision histories and issue records, archive superseded information and help site teams access the latest authorised documents.
• Record formal transmittals, client comments and review outcomes, maintaining a traceable record of what was issued, to whom and when.
• Apply agreed access permissions and handle confidential project and commercial information appropriately.
• Follow company quality, health and safety, information security and confidentiality procedures. Undertake training and other reasonable duties consistent with the role, and contribute to a positive, supportive working environment.
• Coordinate submission and review dates with Project Managers, designers, consultants and subcontractors; follow up overdue responses and elevate risks to agreed milestones.
• Track review comments through resubmission and closure, ensuring the responsible author receives consolidated feedback.
• Prepare document status reports for PMO and project meetings, highlighting overdue items, rejected submissions, missing information and upcoming deadlines.
• Support project meetings by preparing document packs, recording minutes and maintaining action logs where required.
• Maintain controlled records of instructions, changes and variations, linking supporting documents to the relevant register and approval trail.
• Help project teams and subcontractors use the agreed systems, naming conventions and submission procedures consistently.
• Coordinate the collection and control of all drawings, equipment schedules, product data, technical submittals, inspection records and installation documentation.
• Establish handover document schedules early with the Project Manager and commissioning team, identifying required information, responsible owners and submission dates.
• Collate operation and maintenance manuals, as installed drawings, asset registers, test certificates, commissioning results, warranties, training records and relevant health and safety file information.
• Check handover submissions against agreed indexes and client requirements for completeness, consistency and presentation; refer technical queries to the responsible engineer or manager.
• Follow up missing or incomplete subcontractor and supplier information, track comments and coordinate final submissions within the project programme.
• Record client receipt and acceptance status and maintain an accessible final project archive in line with company retention procedures.
• Support internal and client audits by retrieving records and demonstrating document traceability. Identify recurring errors, improve templates and workflows with the PMO team, and raise document control issues that could affect safety, quality, programme or handover.

Conhecimentos

Document control

Project coordination

Record keeping

MS Office

Attention to detail

Communication

Formação académica

Administration qualification

Business support qualification

Document control certification

Ferramentas

Aconex

Asite

Viewpoint

Autodesk Construction Cloud

SharePoint

Descrição da oferta de emprego

Sudlows is seeking a meticulous Document Controller to ensure accurate and consistent document control across its M&E project portfolio. Based in our central PMO, you will register, issue, track and retain project information for design, procurement, installation, commissioning and handover.

You will support Project Managers and the PMO by maintaining records, following up submissions and providing visibility of document status and approaching deadlines.