M&E Administrator

March; Burton Latimer; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Career development

Job summary

March is seeking a proactive M&E Administrator to support a busy Mechanical & Electrical team in managing maintenance activities and documentation. You will coordinate job workflows, support engineers and Team Leaders, and ensure work orders are accurately maintained in our CMMS systems.

Key responsibilities include CMMS updates in IFS and Mainsaver, creating maintenance templates, dispatching work orders, and maintaining timesheets.

Qualifications

• Previous experience in an administration, coordination, or scheduling role.
• Strong organisational and time management skills.
• Experience using Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent attention to detail and accuracy when handling data.
• Ability to prioritise workloads and manage multiple tasks simultaneously.
• Strong communication skills with stakeholders at all levels.
• Experience within an engineering, facilities management, maintenance, or construction environment.
• Experience using CMMS systems such as IFS, Mainsaver, or similar software.

Responsibilities

• Manage and maintain updates within the IFS / Mainsaver CMMS systems, including job creation, amendments, scheduling, and closure.
• Update and maintain PQR records within Mainsaver.
• Create and issue planned maintenance work templates for Team Leaders.
• Complete shutdown review documentation from engineers’ job reports.
• Dispatch work orders to engineers in line with Team Leader planning requirements.
• Ensure all planned and reactive maintenance tasks are uploaded and available on engineers’ tablets.
• Order materials, equipment, and consumables and track deliveries to site.
• Input and maintain timesheet information accurately and promptly.
• Support the planning and coordination of maintenance activities across multiple sites.
• Maintain accurate records and filing systems for maintenance documentation.
• Liaise with engineers, Team Leaders, suppliers, and internal departments to ensure smooth project delivery.
• Provide general administrative support to the M&E team as required.

Skills

Administration

Coordination

Scheduling

MS Office Suite

Attention to detail

Communication

Engineering environment

CMMS experience

Problem solving

Tools

IFS CMMS

Mainsaver CMMS

Excel

Word

Outlook

Job description

As the M&E Administrator you will be required to support our busy Mechanical & Electrical team. This is a key administrative role responsible for coordinating maintenance activities, managing job workflows, supporting engineers and Team Leaders, and ensuring that work orders and documentation are accurately maintained within our maintenance management systems.

The successful candidate will play an important role in keeping projects and maintenance activities running efficiently, ensuring engineers have the information and resources they need to deliver exceptional service to our clients.

Key Responsibilities

• Manage and maintain updates within the IFS / Mainsaver CMMS systems, including job creation, amendments, scheduling, and closure.
• Update and maintain PQR records within Mainsaver.
• Create and issue planned maintenance work templates for Team Leaders.
• Complete shutdown review documentation using information provided from engineers' job reports.
• Dispatch work orders to engineers in line with Team Leader planning requirements.
• Ensure all planned and reactive maintenance tasks are uploaded and available on engineers' tablets.
• Order materials, equipment, and consumables as required and track deliveries to site.
• Input and maintain timesheet information accurately and in a timely manner.
• Support the planning and coordination of maintenance activities across multiple sites.
• Maintain accurate records and filing systems for maintenance documentation.
• Liaise with engineers, Team Leaders, suppliers, and internal departments to ensure smooth project and maintenance delivery.
• Provide general administrative support to the M&E team as required.

Skills and Experience

• Previous experience in an administration, coordination, or scheduling role.
• Strong organisational and time management skills.
• Experience using Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent attention to detail and accuracy when handling data.
• Ability to prioritise workloads and manage multiple tasks simultaneously.
• Strong communication skills and the ability to work effectively with stakeholders at all levels.
• Self-motivated with a proactive approach to problem-solving.
• Previous experience within an engineering, facilities management, maintenance, or construction environment.
• Experience using CMMS systems such as IFS, Mainsaver, or similar maintenance management software.
• Understanding of planned and reactive maintenance processes.
• Experience processing timesheets, purchase orders, and material requisitions.

What we offer

• A competitive salary and benefits package appropriate to this position
• An employer who values the ongoing wellbeing of its employees
• Career development within a successful and growing business

About Us

We are MARCH. The leading provider of critical engineering services. Supporting the industries we all rely on to improve their infrastructure, process, and digital environments. We work together with our customers to maintain business continuity, optimise output, and drive new standards in productivity, reliability, and sustainability. We help deliver operational resilience, increased performance, and better environmental outcomes, across the board.

Why March?

Progress is People.

MARCH has ambitious plans and central to our future growth is attracting, developing and retaining the very best talent. Whether your role is onsite or office-based, engineering or support, we offer opportunities for all our people to develop their careers and maximise their potential. MARCH is committed to building teams that reflect a wide range of backgrounds, perspectives, and experiences