LW246177 - Administrator - Medicine Operational Team

NHS Grampian; Aberdeen City; On-site; GBP 21,000 - 24,000; Full time

Job summary

NHS Grampian is seeking an Administrative Officer on a full-time basis at Ashgrove House, Aberdeen Royal Infirmary. The role supports the Medicine Operational Team, providing essential administrative services across multiple medicine services.

Based in Aberdeen, you will coordinate meetings, manage documentation, and work with clinical teams to ensure smooth, safe and patient-centered care delivery. Band 2, permanent, 36 hours per week.

Qualifications

• Administrative experience or capability in handling administrative tasks.
• Ability to coordinate meetings, correspondence and admin activities.
• Experience in handling confidential information and records.

Responsibilities

• Deliver comprehensive administrative support to operational managers and clinical services.
• Coordinate meetings, correspondence and admin activities across multiple services.
• Maintain accurate records and support workforce-related processes.
• Manage information and documentation in a confidential and professional manner.
• Support communication and collaboration across multidisciplinary teams and assist with day-to-day running of services.

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Administrative Officer

Post Details

• Band 2
• Full-time 36 Hours Per Week
• Permanent
• Location: Ashgrove House, Aberdeen Royal Infirmary

Overview

NHS Grampian is seeking to recruit an enthusiastic and motivated Administrative Officer to join the Medicine Operational Team based at Ashgrove House, Aberdeen Royal Infirmary.

This is an exciting opportunity to become part of a busy and supportive operational management team working across a range of Medicine services. The successful candidate will provide comprehensive administrative support to operational managers and clinical services, helping to ensure services are organized, responsive, and able to deliver safe, effective, and person-centered care.

Although primarily an administrative role, the post is an important part of the wider healthcare team. Working collaboratively with operational managers, clinicians, nursing teams and corporate departments, the postholder will provide essential administrative support that helps services run efficiently and enables frontline staff to focus on delivering safe, effective and person-centered care. The successful candidate will play a key role in coordinating information, supporting communication across multidisciplinary teams and ensuring the smooth day-to-day running of Medicine services.

Key Responsibilities

• Delivering a comprehensive administrative support service to operational managers and clinical services.
• Coordinating meetings, correspondence and administrative activities across multiple services.
• Maintaining accurate records and supporting workforce-related processes.
• Managing information and documentation in a confidential and professional manner.
• Supporting communication and collaboration across multidisciplinary teams.Assisting with a range of operational and administrative tasks to ensure the smooth day-to-day running of services

Additional Information For Candidates

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at [e-mail].

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

• Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.