LW259241 - Business Support Officer

NHS Grampian; Aberdeen City; On-site; GBP 24,000 - 28,000; Full time

Job summary

NHS Grampian seeks a proactive Business Support Officer for the Public Health Directorate in Aberdeen. You will coordinate meetings, prepare papers, take minutes and support events and key activities.

You will also assist with project support, recruitment processes, SOP development and continuous improvement, using your analytical skills to turn data into clear reports and presentations.

Qualifications

• Experience in higher-level administration, including minute-taking and recruitment support.
• Ability to develop standard operating procedures and contribute to continuous improvement.
• Strong analytical skills to interpret data and present clear reports.

Responsibilities

• Coordinate meetings, prepare papers and take accurate minutes and action notes.
• Support events and key activities within the Public Health Directorate.
• Provide project support and assist with recruitment processes and SOP development.
• Transform data into accessible documents, presentations and reports for diverse audiences.

Skills

Organisational skills

Planning and prioritising

Proactive approach

Communication skills

Minute-taking

Recruitment support

SOP development

Data interpretation

Microsoft 365

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Teams

Email

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Business Support Officer Public Health Directorate

Are you an organised, proactive and confident business support professional looking for a varied role at the heart of Public Health? We are looking for a Business Support Officer to join our Business Support Hub, providing high-quality support to senior leaders and helping keep the Directorate running smoothly.

The role

You will provide high-quality business support across the Public Health Directorate, coordinating meetings, preparing papers, producing accurate minutes and action notes, and supporting the smooth delivery of events and key activities.

The role will also involve providing project support, contributing to recruitment processes, assisting with the development of standard operating procedures, and supporting continuous improvement work. You will use your analytical skills to interpret data and transform information into clear, professional and accessible materials for a range of audiences.

You will join a supportive, collaborative team where your organisation, attention to detail and can-do approach will make a real difference to the delivery of business support across Public Health.

What You Will Bring

• Excellent organisational, planning and prioritising skills
• A proactive and confident approach, using initiative to support senior leaders and keep work moving in a busy Directorate environment.
• Strong communication skills and the ability to produce clear, accurate and professional materials for a range of audiences.
• Experience in higher-level administration, including minute-taking, action tracking, recruitment support and contributing to standard operating procedures.
• Analytical skills and confidence interpreting data and transforming information into accessible documents, presentations and reports.
• Advanced IT skills across Microsoft 365, including Word, Excel, PowerPoint, SharePoint, Teams and email.
• A calm, professional and discreet manner, with attention to detail, flexibility and a collaborative can-do approach.

Ready to make a difference?

If you are motivated, flexible and ready to bring your experience, ideas and enthusiasm to a busy and rewarding role, we would love to hear from you.

Informal enquiries to Angela Robb, Business Support Manager,

Additional Information For Candidates

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As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at [e-mail].

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

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NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.