Luxury Groups & Events Coordinator – Hospitality Pro

Hyatt Hotels Corporation; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Hyatt Hotels Corporation in London seeks a detail-oriented Groups & Events Coordinator to support the Events Sales team, coordinating admin tasks, proposals, contracts, and client communications to deliver seamless meetings and group bookings.

Reporting to the Director of Events, you will maintain booking systems (Envision), schedule internal meetings, produce reports, and build strong relationships with clients and colleagues in a fast-paced luxury hospitality environment.

Qualifications

• Experience in hospitality, events, guest services, sales coordination, or administration is advantageous.
• Strong Microsoft Office skills and willingness to learn hotel and event management systems.

Responsibilities

• Provide comprehensive administrative support to the Groups & Events team.
• Maintain booking information across systems including Envision.
• Prepare proposals, contracts, event documentation, and client correspondence.
• Coordinate rooming lists and group accommodation requirements.
• Create, update and distribute Event Orders to departments.
• Maintain records and ensure systems are updated throughout the event lifecycle.
• Schedule internal meetings and track actions.
• Produce reports to support business decisions.

Skills

Organised

Attention to detail

Confident communicator

Team collaboration

Tools

Envision

Microsoft Office

Hotel management systems

Job description

Hyatt Hotels Corporation in London seeks a detail-oriented Groups & Events Coordinator to support the Events Sales team, coordinating admin tasks, proposals, contracts, and client communications to deliver seamless meetings and group bookings.

Reporting to the Director of Events, you will maintain booking systems (Envision), schedule internal meetings, produce reports, and build strong relationships with clients and colleagues in a fast-paced luxury hospitality environment.