London Recruiting Coordinator - Elevate Candidate Experience

Triwill Group; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Parental leave

Wellness stipend

Remote workspace stipend

Commuter benefits

Pension matching

25 days annual leave

Job summary

Vanta in London is seeking a Recruiting Coordinator to support our growth and help build scalable, geo-specific recruiting practices in our London and Dublin hubs. You’ll coordinate interviews across teams, time zones, and formats, and own candidate communications to ensure a smooth experience for every candidate, interviewer, and hiring manager.

You’ll manage onsite interview logistics in the London office, assist with recruiting events, document processes for EMEA, and partner with recruiters

Qualifications

• 2+ years of experience as a Recruiting Coordinator or similar role.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Proactive mindset to spot inefficiencies, propose solutions, and follow through to make them happen.
• A true team player with a service-oriented approach and an eye for providing a warm, seamless experience for candidates and interviewers.
• Foundational hire in London, helping shape our on-the-ground recruiting practices and office culture.
• Open to using AI to amplify skills and strengthen work while applying AI responsibly.

Responsibilities

• Coordinate interviews across teams, time zones, and formats (virtual and in-person).
• Own candidate communications, including scheduling emails and interview prep materials.
• Manage onsite interview logistics in the London office, including day-of setup and support.
• Help plan and execute in-person recruiting events in partnership with the Talent and Workplace teams.
• Build and document EMEA specific recruiting processes and candidate communications.
• Set up jobs and interview plans in Ashby, and keep all scheduling data accurate and up to date.
• Partner with recruiters and hiring managers to update interview processes and flag workflow issues.
• Support interviewer training by tracking completion and sharing resources with new interviewers.
• Monitor compliance tasks, including NDA tracking and weekly Checkr background check audits.

Skills

Recruiting coordination

Organizational skills

Attention to detail

Proactive mindset

Team player

Customer-service orientation

AI in recruiting

Job description

Vanta in London is seeking a Recruiting Coordinator to support our growth and help build scalable, geo-specific recruiting practices in our London and Dublin hubs. You’ll coordinate interviews across teams, time zones, and formats, and own candidate communications to ensure a smooth experience for every candidate, interviewer, and hiring manager.

You’ll manage onsite interview logistics in the London office, assist with recruiting events, document processes for EMEA, and partner with recruiters