Recruiting Coordinator

Jackalope Digital LLC; Greater London; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Industry-competitive salary

Equity

Parental leave & wellness stipend

Job summary

Vanta in London is seeking a Recruiting Coordinator to support our growing team across the London and Dublin offices. This role requires coordinating interviews across time zones, owning candidate communications, and managing onsite logistics in the London office.

You will help plan in-person events, document EMEA recruiting processes, and work with recruiters to refine interview workflows. A proactive team player with a customer-service mindset is ideal.

Qualifications

• 2+ years of experience as a Recruiting Coordinator or similar role in a fast-paced tech environment.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Proactive mindset to spot inefficiencies, propose solutions, and follow through.
• A true team player with a service-oriented approach and focus on candidate experience.
• Excitement to shape London recruiting practices and office culture, with openness to using AI responsibly.

Responsibilities

• Coordinate interviews across teams, time zones, and formats (virtual and in-person), ensuring a smooth candidate experience.
• Own candidate communications, including scheduling emails and interview prep materials.
• Manage onsite interview logistics in the London office, including day-of setup and support.
• Help plan and execute in-person recruiting events in partnership with Talent and Workplace teams.
• Build and document EMEA-specific recruiting processes and candidate communications.
• Set up jobs and interview plans in Ashby, and keep scheduling data accurate.
• Partner with recruiters and hiring managers to update interview processes and flag workflow issues.
• Support interviewer training by tracking completion and sharing resources with new interviewers.
• Monitor compliance tasks, including NDA tracking and weekly Checkr background check audits.

Job description

At Vanta, our mission is to help businesses earn and prove trust.We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

As we continue to expand globally, we’re hiring a Recruiting Coordinator in London to support Vanta’s continued growth and help build scalable, geo-specific recruiting practices in our newest hub.

You’ll play a key role in creating an exceptional experience for every candidate, interviewer, and hiring manager in our London and Dublin offices. This is a critical position for someone who thrives in a fast-paced, collaborative environment and is excited about building structure, managing complexity, and driving operational excellence in recruiting.

This role is hybrid in person in our London office.

What you’ll do as a Recruiting Coordinator at Vanta:

• Coordinate interviews across teams, time zones, and formats (virtual and in-person), ensuring a smooth candidate experience
• Own candidate communications, including scheduling emails and interview prep materials
• Manage onsite interview logistics in the London office, including day-of setup and support
• Help plan and execute in-person recruiting events in partnership with the Talent and Workplace teams
• Build and document EMEA specific recruiting processes and candidate communications
• Set up jobs and interview plans in Ashby, and keep all scheduling data accurate and up to date
• Partner with recruiters and hiring managers to update interview processes and flag workflow issues
• Support interviewer training by tracking completion and sharing resources with new interviewers
• Monitor compliance tasks, including NDA tracking and weekly Checkr background check audits

How to be successful in this role:

• 2+ years of experience as a Recruiting Coordinator or similar role in a fast-paced, high-growth tech environment, ideally supporting distributed teams or international hiring
• Strong organizational skills, attention to detail, and ability to manage competing priorities
• A proactive mindset to spot inefficiencies, propose solutions, and follow through to make them happen
• A true team player with a service-oriented approach and an eye for providing a warm, seamless experience for candidates and interviewers
• Excitement to be a foundational hire in London, helping shape our on-the-ground recruiting practices and office culture
• Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact.

What you can expect as a Vanta’n in the UK:

• Industry-competitive salary and equity
• 100% covered medical, dental, and vision benefits with dependents coverage
• 16 weeks paid Parental Leave for all new parents
• Health & wellness stipend
• Remote workspace, internet, and mobile phone stipend
• Commuter benefits for team members who attend the office
• Pension matching
• 25 days of Annual Leave per year and unlimited sick time
• 8 company-paid holidays

  At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.

  About Vanta

  We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation.Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security. From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world's leading Trust Management Platform, our vision remains unchanged.

  Now more than ever, making security continuous—not just a point-in-time check— is essential. Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that's real-time and transparent.