London Recruiting Coordinator — Shape Global Hiring

Vanta; Greater London; Hybrid; GBP 42,000 - 65,000; Full time

Benefits offered by this job

Equity

Medical, dental, and vision benefits

16 weeks parental leave

Wellness stipend

Remote workspace stipend

Commuter benefits

Pension matching

25 days annual leave

Unlimited sick time

Company-wide events

Job summary

Vanta is hiring a Recruiting Coordinator in London to support our growing global team. You will ensure a smooth candidate experience across London and Dublin, coordinating interviews and optimizing scheduling in a fast-paced security-focused company.

The role is hybrid in person in our London office, with responsibilities spanning event planning, process documentation, and compliance tasks to help scale our recruiting operations.

Qualifications

• 2+ years of experience as a Recruiting Coordinator or similar in a fast-paced tech environment.
• Strong organizational skills and attention to detail.
• Proactive mindset to spot inefficiencies and drive improvements.
• Team player with a service-oriented approach to candidates and interviewers.

Responsibilities

• Coordinate interviews across teams, time zones, and formats (virtual and in-person).
• Own candidate communications, including scheduling emails and interview prep materials.
• Manage onsite interview logistics in the London office, including day-of setup.
• Help plan and execute in-person recruiting events with Talent and Workplace teams.
• Build and document EMEA-specific recruiting processes and candidate communications.
• Set up jobs and interview plans in Ashby, keep scheduling data accurate.
• Partner with recruiters and hiring managers to update interview processes and flag issues.
• Support interviewer training by tracking completion and sharing resources.
• Monitor compliance tasks, including NDA tracking and background check audits.

Skills

Recruiting coordination

Interview scheduling

Stakeholder coordination

AI in recruiting

Tools

Ashby

Job description

Vanta is hiring a Recruiting Coordinator in London to support our growing global team. You will ensure a smooth candidate experience across London and Dublin, coordinating interviews and optimizing scheduling in a fast-paced security-focused company.

The role is hybrid in person in our London office, with responsibilities spanning event planning, process documentation, and compliance tasks to help scale our recruiting operations.