Office Coordinator - 12-Month Fixed Term Contract

Quantum Motion; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Share options

Pension

Private medical insurance

Laptop provided

Life Assurance

Cycle-to-work

Flexible working

Central London location

Job summary

Quantum Motion in London is seeking an Office Coordinator to support the Office Manager and the wider Operations team. You will help keep the London workplace safe, well-maintained, highly organised and welcoming for colleagues and visitors.

Initially you will handle recurring facilities tasks, onboarding, vendor relations and Health & Safety administration, before taking on more complex workflows as you grow.

Qualifications

• Excellent organisational skills with ability to manage multiple priorities.
• Proactive in identifying issues and resolving them.
• Strong communication and interpersonal abilities.
• Comfortable collaborating with employees, suppliers and contractors.
• Attention to detail and strong record-keeping.
• Willingness to work predominantly on-site in London.

Responsibilities

• Welcome visitors, manage sign-ins and direct enquiries.
• Coordinate meeting rooms, tidy shared areas and report maintenance.
• Handle post, deliveries and office supplies; assist with invoices.
• Support Health & Safety administration and routine checks.
• Prepare desks, access passes and onboarding materials for new starters.
• Liaise with contractors, suppliers and building management.

Skills

Organisational skills

Proactive problem solving

Communication skills

Interpersonal skills

Attention to detail

On-site work

Curiosity

Tools

Google Workspace

Job description

About The Role and Team

The Office Coordinator will play a vital role in supporting Quantum Motion’s Office Manager and wider Operations team during a period of ongoing company growth. You will ensure that our London workplace remains safe, well-maintained, highly organised, and capable of delivering an outstanding day-to-day experience for our expanding team and visitors.

This is a hands-on operational role designed for an ambitious coordinator looking to develop their career in workplace operations. Initially, you will work side-by-side with the Office Manager, taking direct responsibility for defined recurring tasks across facilities management, vendor relations, onboarding as well as Health & Safety administration.

As the business grows and your capability develops you will progressively take ownership of increasingly complex operational workflows, providing a resilient operational foundation and building the capacity to run day-to-day office operations independently.

You will act as a key liaison across the business, collaborating with internal teams, building management, contractors, suppliers and external partners.

Our Team

Since 2021 our team has been listed every year in the “Top 100 Startups worth watching” in the EE Times in 2021 and 2022, and our technology breakthroughs have been featured in The Telegraph, BBC and the New Statesman. Our founders are internationally renowned researchers from UCL and Oxford University who have pioneered the development of qubits and quantum computing architectures. Our chairman is the co-founder of Cadence and Synopsys, the two leading companies in the area of Electronic Design Automation. We’re backed by a team of top-tier investors, and we have recently closed our Series C funding of $160 million.

We bring together the brightest quantum engineers, integrated circuit (IC) engineers, quantum computing theoreticians and software engineers to create a unique, world-leading team, working together closely to maximise our combined expertise. Our collaborative and interdisciplinary culture is an ideal fit for anyone who thrives in a cutting-edge research and development environment focused on tackling big challenges and contributing to the development of scalable quantum computers based on silicon technology.

This is a rare and exciting opportunity to be an employee at a scale-up shaping the future of quantum computing. There are vast opportunities for professional growth and to make an impact within the company.

Our team of 100+ is based across London, Oxford, San Sebastián and Sydney, with our primary hub in Islington (London).

Functions of the Role

Receptionist & Visitor Experience

• Welcome visitors and interview candidates, manage sign-ins, answer calls and direct enquiries.

Facilities & Office Support

• Help keep meeting rooms and shared areas tidy and functional. Report maintenance issues and assist with repairs and supplier arrangements under the Office Manager’s guidance.

Deliveries, Post & Supplies

• Handle post and deliveries, monitor office supplies, and assist with purchase orders and invoice administration.

Health, Safety & Compliance Support

• Assist with routine checks, fire drills, incident records and equipment schedules. Report hazards or concerns to the Office Manager.

Onboarding & Workplace Administration

• Help prepare desks, access passes and welcome materials for new starters. Maintain office records, checklists and handover notes.

Experience - Essentials

Essential

• Strong organisational skills with the ability to manage multiple priorities.
• A proactive approach to identifying and resolving problems.
• Strong communication and interpersonal skills.
• Comfortable working with employees, suppliers, contractors and building management.
• Good attention to detail, particularly when maintaining records and completing recurring checks.
• Able to follow processes consistently while recognising when something needs to be escalated.
• Comfortable using digital systems, trackers and Google Workspace.
• Willingness to work predominantly on-site in London.
• Curious and motivated to learn how workplace and facilities operations work.

Experience - Desirable

Desirable

• Previous experience in office coordination, workplace operations, facilities, hospitality or a similar operational environment.
• Experience coordinating suppliers or contractors.
• Exposure to workplace Health & Safety administration.
• Experience working in a fast-growing or changing organisation.

Benefits

• Be part of a creative, world-leading team
• Competitive salary and share options scheme
• Contributory pension scheme
• Group private medical insurance scheme
• Choose your own laptop/kit
• Life Assurance
• Cycle-to-work Scheme
• Flexible working
• Central London location

EEO Statement

Quantum Motion is committed to providing equal employment opportunity and does not discriminate based on age, sex, sexual orientation, gender identity, race, colour, religion, disability status, marital status, pregnancy, gender reassignment or any other protected characteristics covered by the Equality Act 2010.

Internal Job Reference Number

HRS-77