London-Based Merchandising Admin Assistant

Jewells; Greater London; On-site; GBP 21,000 - 29,000; Full time

Job summary

Jewells in London is seeking a Merchandise Admin Assistant to support data, reports and purchase orders within Merchandising, Distribution, and Retail Operations. This six-month fixed-term contract offers potential to become permanent and is an onsite, full-time role.

You will manage orders, stock movements, product data, and regular reporting, collaborating with buying, DC and stores to keep delivery schedules and records accurate.

Qualifications

• Confident with numbers and comfortable working with large data sets.
• Strong attention to detail, with a habit of checking your own work.
• Well organised, able to prioritise a busy weekly cycle and hit deadlines.
• Clear written and spoken communication with colleagues, stores and suppliers.
• A genuine interest in retail and in a merchandising career.

Responsibilities

• Raise, amend and maintain purchase orders accurately on the merchandise system.
• Maintain the intake tracker, monitoring what is due, when, and how it compares with plan.
• Investigate and resolve delivery and booking-in discrepancies.
• Process stock movements between the DC and stores, including transfers, recalls and adjustments.
• Identify delays and stock availability risks early, and escalating them with a clear view of the impact on stores.
• Keep product data accurate, including prices, ranges and attributes.
• Carry out day-to-day system administration for the Merchandising team.
• Produce and circulate regular sales, stock and intake reports to deadline.
• Check reports for errors before they go out and highlight anything that needs attention.
• Act as a day-to-day contact for suppliers on order confirmations, shipping dates and documentation.
• Work closely with the DC and Retail Operations so deliveries and stock flow smoothly to stores.
• Keep Merchandising, Buying and other internal teams updated on orders, intake and any changes to delivery dates.

Skills

Numerical skills

Attention to detail

Organised

Communication

Retail interest

Tools

Excel

Job description

Jewells in London is seeking a Merchandise Admin Assistant to support data, reports and purchase orders within Merchandising, Distribution, and Retail Operations. This six-month fixed-term contract offers potential to become permanent and is an onsite, full-time role.

You will manage orders, stock movements, product data, and regular reporting, collaborating with buying, DC and stores to keep delivery schedules and records accurate.