Logistics & Materials Specialist (SAP & GMP)

OrganOx; Oxford; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Development opportunities

Equal opportunity employer

Job summary

OrganOx in Oxford is seeking a dedicated EU Logistics & Materials Coordinator to manage materials control, inventory accuracy, SAP transactions, and end-to-end logistics across production, service, R&D and operations. The role combines hands-on warehouse work with ERP data integrity and cross-functional coordination in a regulated medical device environment.

You will ensure accurate material movements, batch/serial traceability, timely shipments, and compliance with GMP/ISO standards, while

Responsibilities

• Maintain accurate inventory and material movement records within SAP across all storage locations
• Perform and support goods receipt, goods issue, stock transfer and inventory adjustment transactions
• Physically verify materials against delivery documentation during receipt and dispatch activities
• Maintain full batch, serial number and item-level traceability throughout the lifecycle of materials and finished goods
• Conduct cycle counts and stock checks, investigating inventory discrepancies and identifying root causes
• Monitor shelf-life, calibration status and controlled inventory items where applicable
• Manage material shortages, unallocated stock, inventory variances and internal transfers
• Escalate inventory, traceability or system-related issues in a timely manner
• Coordinate inbound and outbound shipments for customers, suppliers, third-party logistics providers and internal stakeholders
• Arrange and monitor domestic and international transport bookings
• Manage supplier collections and customer deliveries whilst ensuring materials move on time and in full
• Support intercompany shipments and returns activities where required
• Coordinate product returns, service returns and material recovery activities
• Track shipments and proactively communicate delays, issues and risks to relevant stakeholders
• Support conference, demonstration and marketing shipment activities where required
• Assist in achieving high levels of On Time In Full delivery performance
• Prepare, stage, package and label materials for shipment, production, service and operational requirements
• Support goods-in and goods-out activities in accordance with approved procedures
• Ensure materials are correctly identified, labelled and stored
• Support quarantine, non-conforming and quality-controlled inventory processes
• Maintain high standards of housekeeping, organisation and workplace safety within warehouse and stores areas
• Assist with loading, unloading and movement of materials where operationally required
• Ensure all inventory transactions are accurately recorded within SAP in real time
• Maintain accurate shipment, inventory and movement records
• Prepare and maintain transport, customs and shipping documentation where required
• Ensure all physical material movements are accurately reflected within the ERP system
• Support inventory reporting, performance monitoring and operational analysis
• Assist with data cleansing, stock validation and migration readiness activities associated with SAP S/4HANA implementation
• Investigate and correct system discrepancies, data integrity issues and transaction errors
• Ensure all activities comply with OrganOx procedures, quality requirements and regulatory standards
• Support compliance with Good Distribution Practice, Good Manufacturing Practice, ISO 13485 and applicable regulatory requirements
• Maintain accurate and complete records to support audits and inspections
• Support non-conformance investigations, corrective and preventive action activities and inventory-related quality events
• Ensure released, quarantined and non-conforming materials are appropriately controlled and segregated
• Escalate risks to compliance, traceability, inventory accuracy or customer service without delay
• Work collaboratively with Production, Service, Procurement, Quality, R&D, Finance and other operational teams
• Coordinate with suppliers, carriers and logistics providers to resolve operational issues
• Support departmental objectives relating to inventory availability, customer service and operational performance
• Provide timely communication regarding inventory, logistics and material flow activities
• Identify opportunities to improve inventory control, logistics performance and material handling processes
• Support initiatives aimed at reducing errors, improving traceability and enhancing operational efficiency
• Participate in cross-functional improvement projects and process reviews
• Support the transition from SAP Business One to SAP S/4HANA and help align operational processes to future-state ways of working
• Adhere to the letter and spirit of OrganOx's Code of Conduct and all company policies

Skills

Materials coordination

Inventory control

Logistics coordination

SAP ERP

Excel proficiency

Attention to detail

Communication skills

Independent working

Education

GCSEs including Maths & English

A-levels or equivalent

CILT Level 3 Certificate in Logistics (desirable)

IoSCM qualification (desirable)

SAP training/certification (desirable)

Tools

SAP ERP

Microsoft Office

Job description

OrganOx in Oxford is seeking a dedicated EU Logistics & Materials Coordinator to manage materials control, inventory accuracy, SAP transactions, and end-to-end logistics across production, service, R&D and operations. The role combines hands-on warehouse work with ERP data integrity and cross-functional coordination in a regulated medical device environment.

You will ensure accurate material movements, batch/serial traceability, timely shipments, and compliance with GMP/ISO standards, while