Logistics Coordinator / Admin

Thorn Baker Recruitment Ltd; Nottingham; On-site; GBP 34,000 - 38,000; Full time

Job summary

Nottingham-based Logistics Coordinator role requiring strong organization and attention to detail. 3-month temporary assignment with a potential for permanent contract. Immediate start with day shifts Monday to Friday, 08:30–17:00 (Friday 14:00 finish).

Basic pay £16.51 per hour, located in Nottingham with easy transport access. Responsibilities include coordinating daily logistics, export documentation, customer communications, and PO/invoicing tasks, with opportunities to grow in a fast-paced

Qualifications

• Proven experience as a Logistics Coordinator or similar role.
• Strong knowledge of export documentation and international shipping.
• Excellent communication and customer service skills.
• Experience with purchase orders and invoicing.

Responsibilities

• Coordinate day-to-day logistics to support manufacturing.
• Prepare and manage export documentation.
• Communicate with customers to provide updates.
• Manage purchase orders and vendor communication.
• Lead daily team meetings to prioritise tasks.
• Create and manage order documentation including invoices.
• Collaborate with cross-functional teams to optimise logistics.
• Analyse logistics data to identify improvements.
• Stay updated on export laws and regulations.

Skills

Export documentation

International shipping

Customer communication

PO management

Invoicing

Time management

Attention to detail

Tools

Logistics software

Job description

Logistics Coordinator

Nottingham based (easy access via public transport)

Day shift only Mon-to-Fri

3-month temp role with a scope for a permanent contract

£16.51/h basic pay!

Immediate start!

Overview

We are seeking a motivated and detail-oriented Logistics Coordinator to join our dynamic team. This role will contribute to the efficient flow of goods in a manufacturing and production environment, ensuring that all processes are streamlined to meet customer needs. The ideal candidate will have strong organizational skills, a keen eye for detail, and the ability to communicate effectively with both internal and external stakeholders. This position offers an excellent opportunity to grow in a white-collar logistics role while working in a fast-paced environment that values diversity, equality, and inclusion.

Responsibilities

• Coordinate day-to-day logistics operations to support the manufacturing process, helping the timely and accurate delivery of goods.
• Prepare and manage export documentation to meet international shipping requirements and compliance regulations.
• Communicate directly with customers to provide updates, resolve issues, and maintain strong client relationships.
• Manage purchase orders, ensuring details are accurate, timelines are maintained, and vendor communication is clear.
• Lead or participate in daily team meetings to align on progress, priorities, and outstanding tasks.
• Create and manage order documentation, including invoices and shipping labels, to ensure orders are fulfilled accurately and efficiently.
• Collaborate with cross-functional teams to support business needs, optimizing the logistics process.
• Analyse logistics performance data to identify areas of improvement and implement process improvements.
• Stay up to date with industry trends, best practices, and changes in export laws or regulations.

Qualifications

• Proven experience as a Logistics Coordinator or in a similar role, preferably within a manufacturing environment.
• Strong knowledge of export documentation and international shipping protocols.
• Excellent communication skills, with a focus on customer service and building positive client relationships.
• Proficiency in managing purchase orders, invoicing, and creation of order documentation.
• Strong organizational and time management skills, with the ability to prioritize effectively in a fast-paced environment.
• Attention to detail and accuracy in processing and documentation.
• Ability to function effectively in high-pressure situations and meet tight deadlines.
• Proficiency in logistics or inventory software systems is a plus.
• A commitment to fostering a diverse, equitable, and inclusive environment in the workplace.

Day-to-Day

• Start the day by reviewing pending orders, purchase orders, and export requirements.
• Collaborate with internal teams in daily meetings to discuss outstanding logistics tasks or challenges.
• Communicate with customers to provide updates or address any transportation or delivery-related inquiries.
• Process invoices accurately and ensure all required shipping documentation is completed for international orders.
• Monitor inventory levels and coordinate replenishment strategies with the manufacturing teams.
• Analyse performance data and prepare reports on logistics efficiency and accuracy for continuous improvement opportunities.
• Address any disruptions or last-minute changes in delivery schedules, working to solve challenges quickly and efficiently.
• Maintain compliance with shipping regulations, while ensuring accuracy in all documentation.

The shift times are 08:30-17:00 Monday to Thursday with 14:00 finish on Friday.

The basic pay rate is £16.51/h.

Please note that this is an initial 3 months` temporary assignment, with a scope for a permanent contract for the right candidate.