Logistics Coordinator

Escape; Livingston; On-site; GBP 23,000 - 32,000; Full time

Job summary

Escape is recruiting a Logistics Coordinator for a Livingston-based role. You will manage day-to-day shipping, coordinate with transport providers and ensure documentation complies with export requirements. The role also involves updating ERP systems and maintaining accurate records.

The ideal candidate will have experience in logistics or supply chain coordination, strong organisational skills and proficiency with MS Office and ERP systems. A proactive, detail‑oriented approach is essential.

Qualifications

• Experience in logistics, shipping or supply chain coordination.
• Excellent organisational skills and attention to detail.
• Strong MS Office and ERP systems experience.
• Good numerical and analytical abilities.
• Effective communication with providers and internal stakeholders.
• Ability to manage priorities and deadlines.

Responsibilities

• Coordinate day-to-day shipping, freight and transport activities.
• Liaise with transport providers to arrange deliveries and shipments.
• Prepare, check and maintain shipping, export and certification documentation.
• Ensure shipping activities and documentation comply with customs/export requirements.
• Maintain accurate operational, production and quality records.
• Coordinate information between internal departments, external providers and subcontractors.
• Support planning of transport requirements and manage associated costs.
• Update ERP and internal systems to ensure information is accurate.
• Assist with documentation reviews, inspections and continuous improvement activities.
• Provide updates on shipping activities and resolve issues.

Skills

Organisational skills

Attention to detail

Communication

Multitasking

Problem solving

Numerical skills

Tools

ERP systems

MS Office

Job description

Logistics Coordinator

Location: Livingston, West Lothian

Salary: Competitive, depending on experience

Escape Recruitment is working with an established organisation in Livingston to recruit a Logistics Coordinator.

This is a varied position combining logistics coordination, shipping administration and quality documentation, working closely with internal departments and external transport providers to ensure products are dispatched efficiently and all associated records are accurate and compliant.

We are looking for someone who is highly organised, comfortable managing multiple priorities and has excellent attention to detail.

What will you be doing?

• Coordinating day to day shipping, freight and transport activities.
• Liaising with transport providers to arrange deliveries and shipments.
• Preparing, checking and maintaining shipping, export and certification documentation.
• Ensuring shipping activities and documentation comply with relevant customs and export requirements.
• Maintaining accurate operational, production and quality records.
• Coordinating information between internal departments, external providers and subcontractors.
• Supporting the effective planning of transport requirements and managing associated costs.
• Updating ERP and internal business systems to ensure information is accurate and accessible.
• Assisting with documentation reviews, inspections and continuous improvement activities.
• Providing updates on shipping activities and resolving operational issues.

What are we looking for?

• Previous experience in logistics, shipping, exports, supply chain coordination or a similar role.
• Excellent organisational skills and attention to detail.
• Strong Microsoft Office skills and previous experience using ERP systems.
• Good numerical and analytical skills.
• Confidence communicating with transport providers, suppliers and internal stakeholders.
• Ability to manage competing priorities and work to deadlines.
• A proactive, flexible approach to problem solving.
• Experience in export documentation, customs compliance or quality related administration would be particularly beneficial, although not all are essential.

Additional information

The role requires flexibility to support overtime and occasional weekend working, particularly around month end operational requirements.