Logistics Coordinator

Formula One Management; Greater London; Sur place; GBP 42 000 - 65 000; Plein temps

Résumé du poste

Formula 1 is seeking a Logistics Coordinator to join our Events team. You will manage the logistics, asset movement, freight, and show cars to ensure seamless event delivery.

Reporting to the Senior Event Delivery Manager, you will coordinate crew travel, local staffing, purchase orders, and cost tracking while liaising with partners, venues and travel providers. This fast-paced role requires a proactive, highly organized professional with 4+ years in live events.

Qualifications

• 4+ years of experience in event logistics, coordination, operations or production support.
• Experience coordinating freight, travel, suppliers, staffing or asset movements in a live event environment.
• Experience raising purchase orders, processing invoices and maintaining cost trackers.
• Experience maintaining asset registers, logistics trackers, crew information or operational documentation.

Responsabilités

• Coordinate freight movements, shipping schedules, collections, deliveries, load-in/out plans and return logistics.
• Manage crew travel, accommodation, ground transport, transfers and arrival/departure information.
• Raise purchase orders, track supplier costs, quotations, approvals, and invoices.
• Maintain asset registers, inventory trackers, equipment lists and movement records.
• Book and coordinate local event staff, agency teams and operational support.

Connaissances

Logistics coordination

Crew travel coordination

Asset management

Planning & organisation

Description du poste

Are you ready to make your mark in the world of Formula 1?

At Formula 1, we are passionate about delivering the world's greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

Role Overview:

We are looking for a Logistics Coordinator to join our Events team. The Logistics Coordinator will be responsible for the logistics, coordination and administration of F1 event assets, freight, crew travel, local staffing, show cars and operational equipment across Grand Prix and affiliated events.

Main Duties and Responsibilities:

To support F1's live fan experience by coordinating the logistics, assets, crew movements and operational administration required for successful event delivery.

Reporting to the Senior Event Delivery Manager, the Event Logistics and Coordination Manager coordinates freight, crew travel, purchase orders, invoices, asset tracking, staffing, show cars and equipment readiness across allocated events.

The role works with internal teams, suppliers, freight partners, travel providers and local staffing agencies to ensure efficient, accurate and timely delivery.

Freight, logistics and event movement

Coordinate freight movements, shipping schedules, collections, deliveries, load-in/out plans and return logistics.

Liaise with freight partners, suppliers, promoters and venues on delivery windows, access, documentation and site restrictions.

Track shipments and resolve freight issues, delays, customs queries or delivery changes.

Maintain logistics schedules, freight trackers, packing lists and delivery records.

Crew travel and information packs

Work with the travel department to coordinate flights, accommodation, ground transport, transfers and arrival/departure information.

Prepare crew information packs covering travel, accommodation, accreditation, schedules, site rules, contacts and welfare details.

Maintain travel trackers, transport schedules and emergency contact details.

Confirm access, accreditation and arrival arrangements with internal teams, travel providers and promoters.

Purchase orders, invoices and cost tracking

Raise purchase orders in line with approved scopes, budgets and internal processes.

Track supplier costs, quotations, approvals, purchase orders, invoices and payment status.

Process invoices accurately and resolve queries with suppliers, finance and internal stakeholders.

Support event reconciliation, accruals and cost reporting.

Asset management, show cars and equipment readiness

Maintain asset registers, inventory trackers, equipment lists and movement records.

Track asset location, condition, allocation, dispatch, return and storage status.

Coordinate equipment maintenance schedules, servicing, repairs, testing and replacement needs.

Coordinate F1 show car movement, storage, preparation, documentation, condition checks and return logistics.

Capture post-event asset updates, losses, damage, maintenance requirements and lessons learned.

Local staffing and supplier coordination

Book and coordinate local event staff, agency teams and operational support.

Confirm staffing schedules, call times, roles, uniform requirements, access arrangements and briefing information.

Maintain staff trackers, contact lists, attendance records and sign-in information.

Escalate staffing gaps, scheduling issues or operational risks and support practical solutions.

What Are We Looking For?

Personal Qualities

In this role it is essential that you are:

Highly organised, proactive and accountable.

Calm, practical and solutions-focused under pressure.

Collaborative, with strong relationships across teams, suppliers, promoters and agencies.

Confident communicator with a flexible, can-do attitude.

Willing and able to travel internationally for race events if required.

Experience

Prior to the role it would be essential that you:

4 + years Experience in event logistics, coordination, operations or production support across sport, live entertainment, brand activation or major events.

Experience coordinating freight, travel, suppliers, staffing or asset movements in a live event environment.

Experience raising purchase orders, processing invoices and maintaining cost trackers.

Experience maintaining asset registers, logistics trackers, crew information or operational documentation.

Knowledge & Skills

Prior to the role it is essential that you demonstrate:

Strong planning, organisation, prioritisation and attention to detail.

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