Logistics Coordinator

Formula 1; City of Westminster; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Private Healthcare

Dental Care

4 x Grand Prix Paddock passes per seaa

Staff shuttle service

Free healthy snacks

25 days annual leave + bank holidays

Job summary

Formula 1 is seeking a Logistics Coordinator to join our Events team. You will manage logistics, assets, freight, crew travel, local staffing, show cars and equipment across Grand Prix events.

Working with internal teams, suppliers and travel providers, you will ensure timely delivery, accurate administration and smooth event delivery, while maintaining cost controls and asset visibility.

Qualifications

• 4+ years experience in event logistics, coordination, operations or production support across sport, live entertainment, brand activation or major events.
• Experience coordinating freight, travel, suppliers, staffing or asset movements in a live event environment.
• Experience raising purchase orders, processing invoices and maintaining cost trackers.
• Experience maintaining asset registers, logistics trackers, crew information or operational documentation.

Responsibilities

• Coordinate freight movements, shipping schedules and load-in/out plans for events.
• Liaise with freight partners, suppliers, venues on delivery windows and site access.
• Coordinate crew travel, accommodation and arrival/departure information.
• Raise purchase orders and track supplier costs, invoices and payments.
• Maintain asset registers and show car movement, storage and maintenance logs.
• Book and coordinate local event staff and briefing information.

Skills

Highly organised

Proactive

Collaborative

Strong communicator

Travel readiness

Tools

PO systems

Invoice processing

Job description

Role Overview:

We are looking for a Logistics Coordinator to join our Events team. The Logistics Coordinator will be responsible for the logistics, coordination and administration of F1 event assets, freight, crew travel, local staffing, show cars and operational equipment across Grand Prix and affiliated events.

Main Duties and Responsibilities:

• To support F1’s live fan experience by coordinating the logistics, assets, crew movements and operational administration required for successful event delivery.
• Reporting to the Senior Event Delivery Manager, the Event Logistics and Coordination Manager coordinates freight, crew travel, purchase orders, invoices, asset tracking, staffing, show cars and equipment readiness across allocated events.
• The role works with internal teams, suppliers, freight partners, travel providers and local staffing agencies to ensure efficient, accurate and timely delivery.

Freight, logistics and event movement

• Coordinate freight movements, shipping schedules, collections, deliveries, load-in/out plans and return logistics.
• Liaise with freight partners, suppliers, promoters and venues on delivery windows, access, documentation and site restrictions.
• Track shipments and resolve freight issues, delays, customs queries or delivery changes.
• Maintain logistics schedules, freight trackers, packing lists and delivery records.

Crew travel and information packs

• Work with the travel department to coordinate flights, accommodation, ground transport, transfers and arrival/departure information.
• Prepare crew information packs covering travel, accommodation, accreditation, schedules, site rules, contacts and welfare details.
• Maintain travel trackers, transport schedules and emergency contact details.
• Confirm access, accreditation and arrival arrangements with internal teams, travel providers and promoters.

Purchase orders, invoices and cost tracking

• Raise purchase orders in line with approved scopes, budgets and internal processes.
• Track supplier costs, quotations, approvals, purchase orders, invoices and payment status.
• Process invoices accurately and resolve queries with suppliers, finance and internal stakeholders.
• Support event reconciliation, accruals and cost reporting.

Asset management, show cars and equipment readiness

• Maintain asset registers, inventory trackers, equipment lists and movement records.
• Track asset location, condition, allocation, dispatch, return and storage status.
• Coordinate equipment maintenance schedules, servicing, repairs, testing and replacement needs.
• Coordinate F1 show car movement, storage, preparation, documentation, condition checks and return logistics.
• Capture post-event asset updates, losses, damage, maintenance requirements and lessons learned.

Local staffing and supplier coordination

• Book and coordinate local event staff, agency teams and operational support.
• Confirm staffing schedules, call times, roles, uniform requirements, access arrangements and briefing information.
• Maintain staff trackers, contact lists, attendance records and sign-in information.
• Escalate staffing gaps, scheduling issues or operational risks and support practical solutions.

What Are We Looking For?

Personal Qualities

In this role it is essential that you are:

• Highly organised, proactive and accountable.
• Calm, practical and solutions-focused under pressure.
• Collaborative, with strong relationships across teams, suppliers, promoters and agencies.
• Confident communicator with a flexible, can-do attitude.
• Willing and able to travel internationally for race events if required.

Experience

Prior to the role it would be essential that you:

• 4 + years Experience in event logistics, coordination, operations or production support across sport, live entertainment, brand activation or major events.
• Experience coordinating freight, travel, suppliers, staffing or asset movements in a live event environment.
• Experience raising purchase orders, processing invoices and maintaining cost trackers.
• Experience maintaining asset registers, logistics trackers, crew information or operational documentation.

Knowledge & Skills

Prior to the role it is essential that you demonstrate:

• Strong planning, organisation, prioritisation and attention to detail.
• Good understanding of freight, travel, event logistics, local staffing and supplier coordination.
• Confident using trackers, schedules, purchase order systems, invoice processes and shared planning documents.
• Able to manage multiple event workstreams, deadlines and stakeholders at pace.
• Clear written and verbal communication, with strong

Why join the force behind the sport?

Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:

• Private Healthcare scheme
• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1’s experiences including F1 Arcade and F1 Drive
• Perkbox benefit portal and more