Logistics Coordinator

Confidential; Cambridge; On-site; GBP 30,000 - 32,000; Full time

Job summary

Proactive Global is seeking an experienced Logistics Coordinator in Cambridge to manage end-to-end logistics for spare parts and machines. The role covers coordinating shipments, ensuring regulatory compliance, and maintaining accurate documentation for timely deliveries.

You will work with freight agents, internal teams, and external partners to optimise routes, handling HTS codes and export packaging while improving processes and reporting on shipment status.

Qualifications

• Experience with freight forwarding, booking shipments, and preparing import/export documentation.
• Knowledge of HTS/HS codes, Incoterms and export packing.
• Experience in shipping dangerous goods by road and/or air would be beneficial.

Responsibilities

• Coordinate all aspects of logistics operations while ensuring adherence to all relevant customs regulations.
• Coordinate the packing and dispatch of regular consolidation shipments to the central spares hub in Europe.
• Ensuring full accuracy of inventory, compliance with shipping documentation requirements, and adherence to delivery schedules.
• Manage and process all import clearances with third parties, ensuring accuracy and timely completion of all required documentation.
• Arrange all aspects of Spares, Freight, and Machine shipments, ensuring the preparation and accuracy of all export documentation in line with customer requirements.
• Obtain, review, and manage Machine and Freight quotations to secure cost-effective and compliant transport solutions.
• Optimise logistics processes and identify improvements across LCL, FCL, DG, and international freight movements.
• Update and maintain all Logistics procedures and work instructions.
• Maintain a high level of knowledge across HTS codes, packing regulations, and country-specific export requirements.
• Act as Logistics representative for internal meeting and provide updates on current on-going machine shipment status.
• Strong understanding of international trade, Customs compliance, and Incoterms.

Skills

Freight forwarding

Shipment booking

Import/export docs

Incoterms

HTS/HS codes

Export packing

Excel

Word

Machinery shipping

Tools

Excel

Word

Job description

Role: Logistics Coordinator

Location: Cambridge

Salary: 30,000 - 32,000

Hours: 08:00am - 16:30pm

Proactive are currently in search or an experienced Logistics Coordinator to start work in Cambridge. This is a permanent position and an exciting opportunity working for a market leading manufacturing company offering ample opportunity for progression and development.

You will be responsible for coordinating all aspects of logistics to ensure spare parts and machines are delivered to meet the business needs and to the latest customs regulations.

Principal Responsibilities

• Coordinate all aspects of logistics operations while ensuring adherence to all relevant customs regulations.
• Coordinate the packing and dispatch of regular consolidation shipments to the central spares hub in Europe.
• Ensuring full accuracy of inventory, compliance with shipping documentation requirements, and adherence to delivery schedules.
• Manage and process all import clearances with third parties, ensuring accuracy and timely completion of all required documentation.
• Arrange all aspects of Spares, Freight, and Machine shipments, ensuring the preparation and accuracy of all export documentation in line with customer requirements.
• Obtain, review, and manage Machine and Freight quotations to secure cost-effective and compliant transport solutions.
• Optimise logistics processes and identify improvements across LCL (Low Container Load), FCL (Full Container Load), DG (Dangerous Goods by air, road, and sea), and international freight movements.
• Update and maintain all Logistics procedures and work instructions.
• Maintain a high level of knowledge across HTS codes, packing regulations, and country-specific export requirements.
• Act as Logistics representative for internal meeting and provide updates on current on-going machine shipment status.
• Strong understanding of international trade, Customs compliance, and Incoterms.

Working with

• External contacts - Freight agents, Courier account reps, Insurance brokers, Customs Departments
• CS Team members / Installations
• Commercial Team members
• Operations Team Members
• R&D Team members

Knowledge and Experience

• Experience with freight forwarding, booking shipments, and preparing import / export documentation.
• Knowledge of HTS/HS codes, Incoterms and export packing.
• Experience in shipping dangerous goods by road and / or air would be beneficial.
• IT skills, especially Excel and Word.
• Experience in moving large machinery by road, air and sea.

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.

Proactive Global is acting as an Employment Business in relation to this vacancy.