Logistics Administrator - Brighton

Paterson Simons & Co.; Brighton; Hybrid; GBP 27,000 - 28,000; Full time

Job summary

Paterson Simons & Co. in Brighton is seeking a Logistics Administrator to provide efficient administrative support within logistics, ensuring orders are shipped on time and documented. The role demands accurate handling of export documentation and proactive communication with stakeholders.

You will coordinate freight, issue invoices on Sage, monitor shipments, and manage data for reporting. The hybrid role offers office-based work with working-from-home flexibility after probation.

Qualifications

• Excellent IT skills (Microsoft Office).
• French language desirable.

Responsibilities

• Issuing export documentation (Commercial Invoice, Packing lists, Certificate of Origin, Certificate of Insurance etc).
• Co-ordinating freight according to Incoterms.
• Issuing invoices on Sage.
• Manage profit and loss on freight.
• Manage, communicate and resolve issues to the country managers' satisfaction.
• Complete transfer of data as required for monitoring and reporting purposes.
• Ensure that records are up to date and accurate whilst complying with the Quality Management System.
• Arrange pre-shipment processes as per individual country requirements.
• Monitor shipments with freight forwarders and escalated concerns as necessary.
• Provide assistance in all areas of the Logistics Department as requested by the Logistics Manager

Skills

IT skills

French language

Tools

Sage

Job description

Job Title: Logistics Administrator
Location: Brighton (Office Based – hybrid WFH after probation)
Salary: £27,000- 28,000 per annum
Job Type: Full-Time, Permanent

Job Purpose

To provide an efficient and accurate administration service within logistics, ensuring orders are shipped on time, tracked and relevant documentation is provided in a timely manner to effect delivery. Challenges and issues are overcome with strong communication and updating all interested parties in relevant time. Identifying concerns and issues that require escalation in order to ensure the service is provided.

KEY RESPONSIBILITIES

• Issuing export documentation (Commercial Invoice, Packing lists, Certificate of Origin, Certificate of Insurance etc)
• Co-ordinating freight according to Inco terms
• Issuing invoices on Sage
• Manage profit and loss on freight.
• Manage, communicate and resolve issues to the country managers satisfaction.
• Complete transfer of data as required for monitoring and reporting purposes
• Ensure that records are up to date and accurate whilst complying with the Quality Management System
• Arrange pre-shipment processes as per individual country requirements.
• Monitor shipments with freight forwarders and escalated concerns as necessary.
• Provide assistance in all areas of the Logistics Department as requested by the Logistics Manager

QUALIFICATIONS & SKILLS

Technical & Technological

• Excellent IT skills (Microsoft Office)
• French speaking is desirable

Specific Working Experience

• Experience of working on Logistics/Shipping is desirable although full training will be provided

Personal Attributes

• Strong communication skills both verbal and written
• Excellent organizational skills with the ability to coordinate and manage ongoing activities within prescribed time scales
• Strong customer service skills
• Good attention to detail
• Ability to understand the challenges which arise from the environment and areas that we work within
• Work as part of a team whilst also being able to work independently