Logistics Administrator

Arthur Rose Recruitment Ltd; Sherburn in Elmet; On-site; GBP 30,000 - 36,000; Full time

Job summary

John King UK is seeking a purchasing and logistics admin to join the wider logistics team. The role offers growth as the company expands and requires assisting with imports, exports and freight coordination.

You will liaise with freight forwarders, coordinate shipping, and support the Purchasing team with order progression and documentation. Strong organisation and communication are essential.

Qualifications

• Experience in admin, purchasing, logistics, order management or supply chain support is beneficial but full training will be provided.
• Proficient with PC-based office software including Excel, Word and Outlook.
• Good communication, organisation and attention to detail are essential.
• Ability to chase, follow up and close out actions promptly.
• Capable of maintaining accurate records and updating business systems.

Responsibilities

• Support the Logistics Manager with import, export, cross-trade and direct shipments.
• Arrange shipments by sea, air, road or rail as required by the business.
• Liaise with freight forwarders, agents and logistics providers to coordinate collections and deliveries.
• Assist with moving goods into the UK from overseas suppliers.
• Support export shipments from John King UK to international customers.
• Assist with direct shipments from supplier to customer where applicable.
• Obtain transport prices and compare freight options for cost-effective shipments.
• Track shipments and maintain shipping logs for accuracy.
• Coordinate with warehouse staff on collection and delivery dates.
• Prepare and check shipping documentation like invoices and packing lists.

Skills

Communication

Organisation

Attention to detail

Problem solving

Teamwork

Tools

Excel

Word

Outlook

Job description

We are looking for a purchasing and logistics admin to join our clients wider logistics team, the role will offer further growth and development as the company expands

KEY RESPONSIBILITIES

• Support the Logistics Manager with import, export, cross-trade and direct shipments where required.
• Assist with arranging shipments by sea, air, road or rail, depending on business requirements.
• Liaise with freight forwarders, agents and logistics providers to help coordinate collections, deliveries and shipment progress.
• Support the movement of goods into the UK from European, Far East and other overseas suppliers.
• Support export shipments from John King UK to international customers.
• Assist with direct shipments from supplier to customer where applicable.
• Help obtain transport prices and compare freight options to support cost-effective shipment decisions.
• Track import, export and direct shipments and help maintain accurate shipping logs.
• Liaise with warehouse staff to coordinate collection and delivery dates.
• Support the preparation, checking and organisation of shipping documentation, including commercial invoices, packing lists, collection notes and other relevant documents.
• Support customs clearance activity by liaising with brokers, agents and freight forwarders where required.
• Assist with ex-works shipments where customers arrange their own transport and collect from John King premises.
• Support communication with Sales and Accounts regarding shipment status, delivery information and invoicing requirements.
• Support the Purchasing team with purchase order progression from placement through to final delivery.
• Obtain, check and record supplier order confirmations, including delivery dates, quantities, part details and drawing revisions where applicable.
• Chase UK and overseas suppliers to ensure orders are progressed in line with business requirements.
• Monitor supplier order progress and highlight delays, changes or risks to the relevant internal teams.
• Support the resolution of delivery issues and follow up on overdue or outstanding supplier orders.
• Update Sage / MRP with accurate delivery dates, shipment progress, transport method and destination details where applicable.
• Attend weekly production meetings where required, supporting Purchasing with order updates and supplier feedback.
• Communicate closely with Production, Planning, Sales, Warehouse, Quality and Accounts to align priorities and manage delivery expectations.
• Keep supplier order and shipment documentation organised for audit, reference and internal traceability.
• Work to and promote company procedures, ISO 9001:2015 expectations and relevant health, safety and customs requirements.
• Provide holiday cover and general support for the Logistics Manager and Purchasing team once the appropriate level of training has been completed.
• Any other reasonable duties as required by the Head of Group Supply Chain & Quality.

REQUIRED SKILLS & QUALIFICATIONS

• Previous experience in administration, purchasing, logistics, order management or supply chain support would be beneficial, but full training will be provided where required.
• Proficient in using a PC, including Excel, Word, Outlook and general business systems.
• Good communication skills, including confidence when dealing with internal departments and external contacts.
• Excellent organisation and attention to detail.
• Ability to chase, follow up and close out actions in a timely manner.
• Ability to maintain accurate records and update business systems correctly.
• Good understanding of priorities, deadlines and the importance of clear communication.
• Willingness to learn purchasing, logistics, import, export and general supply chain processes.
• Teamwork, teamwork and teamwork.

DESIRED SKILLS & QUALIFICATIONS

• Experience in purchasing, expediting or supplier order management.
• Experience in logistics, imports, exports or general freight coordination.
• Experience dealing with UK and overseas suppliers.
• Understanding of import and export processes, including Europe and the Far East.
• Familiarity with freight forwarders, shipping documentation, incoterms or customs processes.
• Experience using Sage or MRP systems.
• Manufacturing / engineering experience.

Monday to Friday with an early finish every Friday

Salary up to £33k DOE