Logistics Admin Assistant: Dispatch & Data Entry Pro

Gi Group (UK); Loughborough; On-site; GBP 16,531 - 23,419; Full time

Benefits offered by this job

Paid birthday holiday after 12 weeks

Job summary

Gi Group (UK) is helping a client in Loughborough recruit a Clerical/Administration Assistant. The role involves data entry into the transport management system, coordinating with external transport partners and keeping real-time stock and dispatch records. It sits in a warehouse office with occasional floor presence.

You will handle documentation, labels, and freight schedules, ensuring accuracy and compliance while communicating professionally with drivers and customers.

Qualifications

• 1–2 years administrative experience, ideally within a logistics, supply chain, or manufacturing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and prior experience operating a Warehouse Management System (WMS).
• Excellent verbal and written communication skills for professional liaison with drivers, clients, and external transport partners.
• High level of accuracy in data entry and a sharp eye for identifying documentation discrepancies.
• Ability to multitask, stay organised, and work effectively under pressure in a fast-paced environment.

Responsibilities

• Input new jobs and planned loads accurately into the transport management system to ensure optimal dispatch planning.
• Liaise professionally with external partner companies and third‑party carriers to arrange, schedule, and confirm freight transport.
• Generate and print all relevant dispatch and shipping labels, ensuring they are attached correctly to outgoing cargo.
• Maintain and complete inbound and outbound logs in real time as physical stock movements occur across the facility.
• Review and ensure all operational paperwork, customs documentation, and transport notes are completed properly and remain compliant with regulations.
• Provide administrative and logistical support during the stock intake process, assisting with delivery verification and physical receipting.
• Update the Warehouse Management System (WMS) with real‑time tracking of stock receipts, movements, and dispatches.
• Greet incoming transport drivers, verify their paperwork, assign loading bays, and log arrival/departure times.

Skills

1–2 years admin experience

MS Office Suite

WMS experience

Excellent communication

Data entry accuracy

Multitasking

Tools

Warehouse Management System (WMS)

Job description

Gi Group (UK) is helping a client in Loughborough recruit a Clerical/Administration Assistant. The role involves data entry into the transport management system, coordinating with external transport partners and keeping real-time stock and dispatch records. It sits in a warehouse office with occasional floor presence.

You will handle documentation, labels, and freight schedules, ensuring accuracy and compliance while communicating professionally with drivers and customers.