Life Science Office Admin Coordinator - Immediate Start

Michael Page (UK); Addlestone; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Hourly pay £16–£20

Temporary contract

Job summary

Michael Page (UK) is seeking an administrative professional to support UK and Ireland teams in a life-science environment in Leatherhead. You will manage suppliers, contracts, vendor setup, POs, and timely invoice processing, while assisting cross-functional teams with processes under company policies.

You will handle diary management, meeting coordination, room bookings, visitor management, and catering, plus IT equipment requests and office supplies coordination with regional teams.

Qualifications

• Experience in administrative, office support, or business coordination roles, preferably in life science or regulated industries.
• Proficient with Microsoft Office applications and SAP or similar financial systems.
• Strong organisational, prioritisation and time management skills with the ability to handle multiple tasks and deadlines.

Responsibilities

• Support management of suppliers including contract administration, vendor setup, PO creation, and timely invoice payments.
• Assist finance, procurement, legal, and internal approvals per company policies.
• Act as a key admin contact for UK & Ireland stakeholders, resolving operational and supplier queries.
• Provide day-to-day admin support: diary management, meeting coordination, room bookings, visitor management, and catering.
• Coordinate IT equipment requests, repairs, upgrades, and office supplies with local/regional/global teams.
• Assist with development, review, approval, printing, storage, distribution, and version control of promotional materials.
• Assist with recruitment administration including interview scheduling, candidate communications, onboarding, and agency liaison.
• Support contracting processes by coordinating documentation prior to contract execution and raising POs.
• Support invoice management with finance to resolve supplier and payment queries.
• Plan and coordinate internal/external meetings, events, workshops; manage logistics as needed.
• Support local/regional projects and initiatives with administrative help.
• Maintain office procedures, records, filing systems, and compliance with health and safety requirements.
• Act as backup to Office Coordinator, covering facilities administration and business continuity.
• Build relationships with stakeholders, suppliers, and partners; contribute to culture of integrity.

Skills

Microsoft Office

English (Fluent)

Tools

SAP

Job description

Michael Page (UK) is seeking an administrative professional to support UK and Ireland teams in a life-science environment in Leatherhead. You will manage suppliers, contracts, vendor setup, POs, and timely invoice processing, while assisting cross-functional teams with processes under company policies.

You will handle diary management, meeting coordination, room bookings, visitor management, and catering, plus IT equipment requests and office supplies coordination with regional teams.