Licensing Operations Coordinator

TN United Kingdom; Oxford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Licensing Operations Coordinator to support their dynamic team in Oxford. This role offers a fantastic entry point into the academic publishing world, providing essential administrative support while fostering relationships with clients and partners. The position promises a collaborative environment where no two days are alike, and you will gain valuable insights into digital licensing and publishing processes. With a hybrid working policy, generous holiday, and a focus on work-life balance, this opportunity is perfect for those looking to kickstart their career in licensing and publishing.

Benefits

25 days holiday plus bank holidays

Discretionary annual bonus

Pension contribution up to 12%

Loans and savings schemes

Travel to work schemes

Access to local discounts

Qualifications

• Prior admin experience is ideal for this role.
• Strong communication skills are essential for team interactions.

Responsibilities

• Provide administrative assistance to the Licensing team.
• Manage incoming rights checking requests efficiently.
• Liaise with authors and publishers on various matters.

Skills

Strong communication skills

Organised approach

Attention to detail

Computer literacy (MS Office, Excel)

Ability to work in a team

Interest in publishing

Education

Prior administrative experience

Tools

MS Office

Job description

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Licensing Operations Coordinator, Oxford

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Client:

Oxford University Press

Location:

Oxford, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

43500fc502f9

Job Views:

10

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

About the Role

We are looking for an organised, enthusiastic, and highly motivated team member to join this busy and high-achieving team. This essential role provides full administrative support to our Licensing team responsible for selling digital and audio reprint rights around the world and interacts with a broad range of functions, making this an ideal entrance point into all the facets the publishing process.

You will work as part of the Operations team, supporting relationships with existing customers as well as helping to discover and grow new business. We manage a large list of contracts across our Academic and Journals lists, working closely with licensing partners across the globe, enabling OUP titles to reach users through a range of innovative and exciting products. Our mission is to increase dissemination of our book and Journals content, exploring new markets and products whilst promoting our authors, societies and brand profile. We are a tight-knit, collaborative and supportive team, and no two days are the same!

Duties of the role will include:

• Providing administrative assistance and operational support to the team
• Providing administrative support to the Director of Corporate Sales and Licensing
• Efficiently and effectively managing the incoming rights checking requests
• Develop a deep understanding of digital licensing to analyse information from various sources
• Efficiently and effectively managing the processing of contracts to completion
• Developing detailed knowledge of publishing lists, key titles and partnerships to assist the team in their licensing endeavours
• Liaising with authors, societies and publishers on pre- and post-deal matters such as production schedules, statements and samples

We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.

About You

This is an excellent opportunity for anyone looking to start their career in academic publishing, and who is exploring a future in Licensing, we ask that candidates are ideally able to demonstrate prior admin and/oroffice experience and would ask that they also have:

• Strong communication skills (verbal and written)
• Organised approach, with good attention to detail, and prioritisation skills
• Ability to adapt to different operational/support systems
• Computer literacy - familiarity with MS Office with a particular focus on Excel
• Ability to work as part of a team, as well as autonomously
• An interest in publishing is highly desirable

We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

This role comes with a discretionary annual bonus.

Please see our Rewards and Recognition page for more information.